Project Coordinator

Location: Portland, OR 97216

Hours: Monday - Friday, 8am-4:30pm

Reports to: Co-Director

Salary: $29-$30

*To be considered for this position, please follow the Application Instructions at the end of this job posting*

Job Summary

This position is responsible for ensuring effective grant and contract administration, project management, and operational efficiency by tracking deliverables, maintaining compliance, managing data and financial records, identifying process improvements, and supporting decision-making through reporting and analysis by performing the following duties.

Job Duties

• Manages the administrative aspects of grants and contracts, ensuring timely submission of deliverables and compliance with funding requirements.

• Uses project management tools (e.g., Microsoft Project, Asana, Trello) to track project timelines, milestones, and deliverables.

• Maintains organized records and documentation for grants, contracts, and administrative processes.

• Identifies and mitigates risks or challenges related to program administration and projects.

• Collaborates with the finance team to track spending, reconcile budgets, and ensure financial compliance.

• Assists in data collection, analysis, and reporting to ensure accuracy and alignment with organizational goals.

• Manages and maintains project-related databases, ensuring data integrity, accuracy, and accessibility.

• Identifies trends and patterns in data to support operations analysis and workflow improvements.

• Generates reports and insights from project databases to support decision-making and program evaluation, including reports required by grant and contract funders/managers.

• Develops and implements workflows to improve efficiency in grant and contract management.

• Proactively identifies opportunities for process improvements and operational enhancements.

• Serves as a point of contact for project-related inquiries and problem resolution.

• Gradually assumes responsibility for managing additional grants and contracts.

• Contributes to the development and implementation of new departmental initiatives and projects.

• Performs other duties as assigned.

Experience/Education

A high school diploma or GED is required for this role. In addition to the education requirement, this position requires two years related experience. An equivalent combination of education, training, and experience may be used to satisfy these requirements.

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

What We Offer

POIC offers a diverse, equitable, and inclusive work environment where everyone has the opportunity to grow. Our compensation and benefits package represents our commitment to employee health and financial wellness.

• Generous vacation/PTO policy

• Employer-paid Medical, Dental, and Vision benefits

• Employer-paid Life and Long Term Disability insurance

• Flexible Spending Account (FSA) option

• 403(b) Retirement Plan option

• Twelve paid holidays per year

• Professional growth and advancement opportunities

Application Instructions

To be considered for this opportunity, please submit:

• Personal Statement that includes:

  • Why you are interested in working for POIC

  • How your skills and experience relate to this position

  • What you can contribute to our organization and the youth we serve

• Resume

Please send your Personal Statement and Resume to jobs@portlandoic.org with the job title in the subject line.

Applicants who do not submit a Personal Statement that includes the requested information may be disqualified from consideration for the position.