What are the responsibilities and job description for the Executive Assistant position at Point Quest?
Point Quest is hiring an Executive Assistant
Why Join Us?
At Point Quest, we're transforming education through compassion, innovation, and a commitment to making a difference. Since 2008, we've grown from one school to a dynamic organization with diverse locations, mentorship opportunities, and a strong focus on career development.
As an Executive Assistant, you'll play a key role in supporting leadership and driving our vision forward. In a fast-paced, dynamic environment, your skills and contributions will directly impact our success. Join us and enjoy:
- Competitive Pay and Benefits
- Tuition Assistance & Professional Development Opportunities
- Comprehensive Health Coverage: Medical, Dental, Vision, Life, and Pet Insurance
- Flexible Spending & Dependent Care Accounts
- 401(k) Plan
- Paid Vacation, Holidays, and Sick Leave
- A Collaborative and Diverse Work Environment
Executive Assistant Responsibilities:
- Communication, Document & Organizational Management: Efficiently oversee all incoming and outgoing communications (emails, phone calls, reports), while maintaining a highly organized system for critical documents (physical and digital) to ensure quick access and streamlined workflow.
- Calendar & Schedule Optimization: Manage the CEO's calendar, scheduling appointments, events, and virtual meetings, and provide daily briefings to ensure a smooth and productive day, proactively resolving conflicts when necessary.
- Gatekeeper & Contact Management: Serve as the primary point of contact for vendors, clients, and colleagues, prioritizing requests and managing access to the CEO.
- Research & Reporting: Conduct in-depth research and prepare concise, data-driven reports on key topics, offering actionable insights that support informed decision-making.
- Event Coordination: Lead the planning and execution of corporate employee events, handling logistics and ensuring seamless delivery.
- Business Travel Coordination: Manage all aspects of business travel for the CEO, including booking airline tickets, rental cars, and hotels, ensuring smooth and efficient travel experiences for the executive.
- Office Supplies and Equipment: Ensures availability of office supplies and equipment, maintaining inventories and ordering materials as needed.
Executive Assistant Qualifications:
- Education & Experience: Bachelor's degree and at least seven years of directly related experience, including at least 5 years of experience directly supporting senior executives. Experience as an Executive Assistant to a CEO strongly preferred. Experience in a private equity-backed organization preferred. Expertise in proactively identifying and addressing needs required.
- Exceptional Attention to Detail & Time Management: Ensures accuracy and quality in all tasks while efficiently prioritizing and managing multiple responsibilities in a fast-paced environment.
- Communication & Interpersonal Skills: Strong verbal and written communication abilities, fostering positive relationships with colleagues, clients, and stakeholders.
- Research, Reporting & Presentation Skills: Proficient in conducting research and creating clear, actionable reports and presentations to support decision-making.
- Discretion & Confidentiality: Handles sensitive information with the utmost care, maintaining confidentiality and exercising discretion in all matters.
- Technology Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other company software, ensuring efficient and effective task execution.
- Quick Learner & Adaptable: Demonstrates the ability to quickly acquire new skills and adapt to changing priorities in a dynamic work environment.
This job description reflects essential functions and may be adjusted as needed.
Point Quest is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law.
