What are the responsibilities and job description for the Part Time or Full Time Receptionist/Admin Support position at PointeNorth Insurance Group?
Job Type
Full-time, Part-time
Description
Essential Duties & Responsibilities for the Receptionist
- Greet and welcome guests when they arrive at the office
- Direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable
- Answer, screen and forward incoming phone calls
- Provide basic and accurate information in-person and via phone / email
- Receive, sort and distribute daily mail / deliveries
- Process outgoing mail
- Print and mail invoices
- Process Accounting, Licensing & Contracts mail by scanning, tasking and scheduling in the applicable system
- Maintain agency shared calendars
- Scan mail and assign in ImageRight
- Assign unassigned tasks in ImageRight
- Download and assign webmail in ImageRight
- Print and mail certificates and auto ID cards
- Print and mail proposals and policy books
- Generate monthly production reports
- Generate ad hoc reports as needed
- Update quarterly pivot tables
- Generate quarterly sales scorecards
- Order and maintain inventory or office & break room supplies
- Coordinate and schedule approved travel
- Coordinate company events and required catering
- Order flowers and food as needed for employee events (bereavement, birth of baby, retirement, etc.)
- Perform other clerical receptionist duties such as filing, photocopying and faxing.
- Performs other related duties and tasks as necessary or as assigned.
Requirements
Benefits
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Req Id : 2781219 | Job Id : 35752212
