HR Administrative Assistant Temp

Description

Position: HR Administrative Assistant Temp 

Who we are:  The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914. PAL operates diverse programs for children as young as 2 years old to young adults. Programs include Head Start, after-school programs and summer day camps for elementary, middle and high school youth, and summer Playstreets. PAL also runs evening teen centers and college readiness programs, youth employment, and juvenile justice programs. Staying true to PAL’s roots, a cornerstone of our youth development strategy includes offering competitive and recreational sports for children of all ages.  At PAL, we’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

Position Summary: 

Reporting to the Director of Human Resources, the HR Administrative Assistant plays a key role in supporting administrative and operational support in the HR team. This role be responsible for maintaining and organizing HR employee files and supporting the paper to digital uploading of these files into the HR System.  In addition, this role will be responsible for supporting key HR administrative and clerical functions for the department.  

What you’ll do:  

Administrative Support 

• Maintain, catalogue and organize accurate and up-to-date human resource files, records, and documentation. 

• Maintains the integrity and confidentiality of human resource files and records. 

• Scan employee files to digital format and organize in HR’s electronic filing system as well as uploading to the HR Information System. 

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

• Provides files and documents to support audits  

• Generates reports for audits 

• Tracks key information for HR application and employment records and on spreadsheets.  

• Provides clerical support to the HR department. 

• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. 

Other HR Operations and Administrative Tasks 

• Provide support for Director of HR in credit card and purchasing reconciliation for the HR department and compiling reconciliation reports.  

• Support other critical administrative HR functions as requested by the Director of Human Resources.  

• Promote open communication and a culture of feedback within the organization. 

Qualifications

Who you are/What you bring:  

• Bachelor’s degree in Human Resources, Business Administration, Information Technology or related field;  

• 1 years of experience in Administrative Assistant roles 

• Excellent organizational skills and Detail-oriented 

• Strong analytical skills with the ability to interpret and present information effectively. 

• HRIS software (e.g., Paycom preferred) and Microsoft Office Suite. Data Management and or other reporting tools is preferred. 

• Excellent problem-solving abilities 

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.  

• Advanced experience with excel, report writing, and data analysis tools is a plus 

Compensation: The range for this role is $20/hr - $23/hr; where the finalist falls in this range will be commensurate with skills and experience.  

Work Hours: 35 hours per week. through February 2025 

Benefits: PAL offers a comprehensive benefits package which includes health insurance, flexible spending account options, an employee assistance program, tuition reimbursement, pet insurance, life insurance, retirement savings options, a generous paid time off policy, training and more!  

Location: This is a hybrid role; in office presence is required at our headquarters located at 34 1/2 East 12th Street New York, NY 10003.   

Start date: As soon as possible  

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy 

Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check. 

Salary : $20 - $23