What are the responsibilities and job description for the Records Specialist position at Police?
Position Summary
Perform multiple tasks related to the data entry and compilation of police incident reports including all crime statistics, using complex technical coding; edit, prepare and publish monthly reports identifying crime statistics for internal and external agencies and organizations; maintain files for the department and perform a variety of tasks relative to assigned area of responsibility.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
High school diploma or GED supplemented by thirty (30) credit hours in business administration or public administration; and
Two (2) years of experience in records maintenance and customer service.
Data entry experience using Law Enforcement computer software preferred.
ADDITIONAL REQUIREMENTS:
Must receive National Crime Information Center (NCIC) certification within six (6) months from date of hire.
NCIC certification must be maintained and recertified every two (2) years.
Odd days off and shift work may be required with possible extension of shift hours, at times with short notice.
Preferred Knowledge
- Principles and practices of electronic filing, retrieval and processing of law enforcement records
- Principles and practices of police report writing
- Principles and practices of law enforcement computer software applications.
- Modern office procedures, methods and equipment including computers and microfiche machines
- Principles and procedures of record keeping
- Basic operations, services and activities of a complex, records management system
- NCIC, NIBRS and other crime reporting software/systems
- Principles of business letter writing and basic report preparation
- Pertinent Federal, State and local statutes, codes, laws, ordinances, and regulations
- Occupational hazards and standard safety practices
Preferred Skills & Abilities
- Independently perform difficult, complex records management duties
- Prepare accurate crime reporting statistics
- Interpret and explain department policies and procedures
- Respond to requests and inquiries from department personnel
- Work independently in the absence of supervision
- Maintain the confidentiality of information
- Maintain and update a variety of records and logs
- Prepare a variety of reports
- Communicate clearly and concisely
- Perform the essential functions of the job with or without reasonable accommodation
- Establish and maintain effective working relationships with those contacted in the course of work
