Principal's Secretary, 12 month

Position Title:

Principal's Secretary, 12 month

FLSA Status:

Non-Exempt

Salary Grade, if non-union:

Pay Grade, if union:

PRS12

Non-Union or Specific Collective Bargaining Agreement:

Educational Support Personnel Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

This position exists to provide support to the principal and administrative staff.

Essential Functions of this Job

Serves as secretary to the principal or assistant principal, arranging appointments, taking calls, answering inquiries, and composing routine correspondence independently. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations.

Operates office copy machines. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides information and assistance to students and the general public, in person, electronically or by telephone, applying significant knowledge of school rules, regulations, and procedures. Performs receptionist duties.

This position may be responsible for the following duties. Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Processes purchase and work orders. Registers and withdraws students. Receives, deposits, and disburses monies. Maintains internal accounts and prepares financial reports. Maintains attendance records and prepared related reports. Keeps time records and prepares payrolls. Prepares requisitions for supplies and equipment. May maintain property records.

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Some knowledge of business English, punctuation, spelling and arithmetic. Some knowledge of office practices and procedures. Ability to type at a prescribed rate of speed. Ability to make arithmetic computations with reasonable speed and accuracy. Ability to keep routine records and make simple reports. Some skill in the use of office and duplicating equipment. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from an accredited high school or completion of GED, with courses in typing, or an equivalent combination of training and experience.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions and some areas not environmentally controlled. Requires sitting for a portion of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds. Requires travel to schools and work locations within the district.

Local Code:

0531

EEO5:

51

Approval Date:

Mon Oct 09 2000 23:00:00 GMT-0500 (Central Daylight Time)

Date Last Revised:

6/21/2022

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.