What are the responsibilities and job description for the Receptionist/Office Coordinator position at Polsinelli?
At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli PC is seeking a Receptionist/Office Coordinator for our Charleston office. This is an in-person role. Must have a desire to work in a variety of roles with the opportunity to further develop his/her skills.
Responsibilities:
- Greet and assist all guests of the office
- Answer phones, take messages and transfer calls
- Schedule conference rooms, coordinate and deliver food and beverage set-ups for all meetings
- Handle the daily facilitation and distribution of all outgoing and incoming parcels, included but not limited to USPS/FedEx/UPS
- Process incoming requests for photocopying, printing, scanning, faxes, binding, etc.
- Maintain kitchen, conference rooms, and catering orders as needed.
- Assist Legal Administrative Assistants and administrative departments with various tasks, including, but not limited to expenses, travel arrangements, and scheduling
- Proficient in Microsoft Word, Excel and Outlook
- Maintain and file client documentation
- Assist with records duties as needed
- Other light office duties as assigned
Requirements:
- Must dress in a professional manner and maintain a professional demeanor at all times
- Must speak clearly and use good grammar.
- Must be able to work in a multi-tasked environment.
- All matters relating to client names, client matters, firm operations, or finances are completely confidential.
- College degree preferred.
- 2-3 years’ experience preferred.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
