Purchasing Clerk

Department:  Operations

Job Summary:           Sourcing and purchasing raw material and non-raw material on a quality/ cost comparison basis for overall operation. Coordinate the scheduling and delivery of raw materials/ non-raw material to ensure a continuous material supply to meet production requirements. You will have sourcing responsibilities for other indirect items as deemed appropriate, managing, and maintaining raw material master data and ensuring we receive the best overall value for the dollars spent. In the absence of this position, the VP Operations Manager will take over these duties.

Education:              Bachelors Degree, Associates Degree or High School Diploma 

Experience:            Minimum 2-3 years experience in Supply Planning (strong preference in manufacturing)

 Requirements:

• Negotiation skills and previous experience of working with vendors to lower costs or improve value for money.
• Strong computer and administrative skills including stock management and purchasing systems.
• Knowledge of ERP systems
• Ability to understand and follow complex verbal/written instructions.
• Ability to work cooperatively and effectively with peers and internal customers to constructively solve problems.
• Ability to work in a manufacturing environment.
• Previous experience in production processes is preferred.
• May occasionally lift, carry, push, or pull objects up to 25 pounds in weight.
• Good working knowledge of purchasing and inventory management.
• Good time management, able to work under pressure to meet deadlines.
• A good team player, hardworking and responsible person with a positive attitude
• Interpersonal process excellence, problem-solving, and analytical skills
• Ability to understand and evaluate information from a variety of sources.
• Experience in a technical environment.
• Understanding of Supply Chain or Planning processes
• Positive character, committed to delivering and able to work under pressure.
• Required language: Effective verbal and written communication skills in English.

 Duties:
 

• Effective planning based on customer demand and forecast.
• Monitor and control inventory of raw material & components.
• Manage supply review and stock replenishments to ensure components availability to meet demand as per the forecast.
• Work closely with internal departments to ensure we meet customer delivery schedule.
• Source and purchase the necessary materials, parts, and services as required by internal customers in a timely manner.
• Coordinate the timely return of damaged and/or improperly shipped materials with vendors.
• Work effectively with production and maintenance personnel to ensure their material and parts needs are being met.
• Maintain raw material and parts to master data.
• Maintain purchasing records, review late open orders and contact suppliers to expedite delivery.
• Develop and enhance long-term supplier relationships within a win-win environment.
• Verify and rectify any non-3-way match invoices with vendors and internal members.
• Identify and support productivity initiatives resulting in best quality, at best cost.
• Prepare and solicit bids and quotations as needed.
• Maintain supplier business relationships.