Administrative Support Specialist

As an Administrative Support Specialist, you will play a key role in ensuring the seamless operation of various administrative tasks that support our business initiatives. From market research to trade show coordination, managing bid processes, and handling social media efforts, your work will contribute to the company's efficiency and growth.

Key Responsibilities:

• Conduct market research to identify trends, opportunities, and potential competitors.
• Assist in registering Polysport USA with buyer groups via CO-OP and government entities.
• Coordinate logistical arrangements for trade show participation, including booth setup, promotional materials, and vendor communication.
• Support the preparation and submission of bid documents, ensuring accuracy and compliance with deadlines.
• Collaborate with third-party vendors to implement website updates and changes.
• Manage social media accounts, driving engagement and increasing brand visibility.
• Provide administrative support for proposal generation and project coordination.
• Assist in managing sponsorships, fostering relationships, and maximizing exposure for the company.
• Use research techniques to identify leads and support customer acquisition efforts.
• Maintain accurate records in the CRM system through data entry and updates.
• Organize and distribute product literature to support team efforts.
• Coordinate sample orders from suppliers such as Conica and SportMaster to aid ongoing initiatives.

Requirements:

• Proven experience in administrative support roles, sales coordination, or construction proposal coordination.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in CRM systems and Microsoft Office Suite.
• Ability to work independently and collaboratively within a team environment.
• Familiarity with the sports surfacing industry is a plus.
• Availability to work Monday through Friday, 9 AM to 5 PM.