School Head Office Clerk

Description

The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties.

Salary Range:
School Administrative Services Assistant I, SR-12: $3,760.00 per month
School Administrative Services Assistant II, SR-14: $4,066.00 per month
School Administrative Services Assistant II, SR-16: $4,403.00 per month

Examples of Duties

Assists the principal with daily administrative services functions by:

• Planning, supervising and/or providing office support and related services to meet priorities
• Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
• Reviewing and distributing incoming correspondence, circulars and other material
• Composing routine and special letters
• Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
• Establishing, organizing and maintaining office files
• Maintaining personnel records for the staff
• Processing payroll and performing related work
• Registering students and maintaining student records
• Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
• Maintaining inventory records, performing physical inventory and completing report forms
• Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
• Gathering, maintaining and compiling information for business office and student service reports
• Operating and maintaining a variety of standard office machines
• Typing letters, reports, schedules, bulletins and other material
• Cutting stencils, duplicating and distributing a variety of material
• Instructing, assigning and reviewing the work of students assigned to the office
• May supervise clerical personnel and may take and transcribe shorthand dictation.

Minimum Qualifications

Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience:

Class TitleGeneral
Experience
(Yrs)Spclzd
Experience
(Yrs)Total
Experience
(Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224

: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.

: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.

Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute.

Substitutions Allowed:

1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency.

2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Job Types: Full-time, Contract

Pay: $45,120.00 - $52,836.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $45,120 - $52,836