What are the responsibilities and job description for the Admin - Project Coordinator position at Pomeroy?
General Function: The Project Administrator will be responsible for providing assistance in tracking multiple projects, and will work to facilitate next steps in a given project implementation. The incumbent will work to ensure adherence to standard methodologies, practices and processes in the execution of projects. This position serves as a single point of contact and acts in a liaison capacity to manage projects lead by IT Project Managers. The incumbent is responsible for the coordination of materials from individual application team efforts, guiding and participating in selection and management of resources, managing the documentation of updates to the individual and overall project plans for multiple phases and dependencies. Essential Duties & Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. * Meet PMO document and process requirements * Demonstrate expertise in applying project management techniques, tools and methods and using MS Project and the MS Office Suite (PowerPoint, Word, Excel, etc.) * Successfully support the Program Manager and multiple Project Managers * Compiling multiple Project schedules into the Master Program Schedule * Compiling multiple Project and Funding Status Reports into the Master Program Dashboard * Assisting the Program and Project Managers * Entering their Project and Program Plans into MS Project * Scheduling meeting, working session and event activities including calendar coordination, logistics, travel arrangements, etc. * Participating in key meetings, working sessions and events, plus serving in a scribe capacity, capturing and posting Key Highlights, Decisions, Actions, Issues, Owners, Dates, and Decisions to the appropriate Master Program Log * Preparing agendas and presentations materials * Posting updates and documents to the Master Program Control File (SharePoint) Supervisory Responsibilities: * None Minimum Knowledge, Skills and Abilities required: * High School Diploma required, post-secondary preferred * Demonstrated ability to coordinate large projects and several aspects of multiple projects, Basic project management skills are necessary to be successful in this role * Demonstrated change management and change catalyst competencies * Excellent organizational skills * Knowledge and proficiency in the use of Daptiv or similar Project and Portfolio Tool * Excellent time management skills * Project management skills * Public presentation skills * Excellent organizational skills and attention to detail * Excellent verbal and written communication skills * Ability to work effectively with minor supervision * MS Project - Intermediate to Expert * MS Word - Intermediate; MS Excel - Intermediate; MS PowerPoint MS Access; Visio - Intermediate; Internet - Intermediate Physical and Mental Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by multi-media; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk, stand and move about to accomplish tasks, particularly for long distances or moving from one work site to another. Must have ability to ascend and descend stairs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to effectively use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new skills and information; perform highly detailed work on multiple, concurrent tasks; and interact with colleagues, Clients and Vendors. Specific incumbent must maintain composure in a fast paced, high quality environment where personal and team accountabilities are the defining factors. General office environment Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available. Other Specific Job Qualifications and/or Duties * General PC support knowledge * Previous Help Desk Experience * Project Coordination
