What are the responsibilities and job description for the Supplemental Academic Support Specialist position at Pomona College?
Job Posting Location :
Claremont, CA
Job Posting Title :
Supplemental Academic Support Specialist
Job Description :
Supplemental Academic Support Specialist
ABOUT POMONA COLLEGE : Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.
POSITION SUMMARY : The Supplemental Academic Support Specialist works independently, performing a broad range of highly skilled administrative and clerical functions as needed on an ad hoc basis for various departments or programs experiencing staffing changes or shortages. The Supplemental Academic Support Specialist may be assigned to work in a department or program needing support for special projects or extra work, serving as a resource for faculty, students, and other staff members. The Supplemental Academic Support Specialist may be responsible for hiring, processing personnel paperwork for, and in some cases directly supervising one or more student employees. The Supplemental Academic Support Specialist may also conduct special academic-affairs-related projects in the dean's office.
Reporting directly to the Chief of Staff and Associate Dean for Academic Affairs, the Supplemental Academic Support Specialist performs the following essential duties and responsibilities :
- Provide a broad range of administrative and clerical support, which may include the following tasks on short- or long-term basis :
Maintain student database and create templates for using the data for documents and the distribution of information. Produce final documents formatted with correct spelling, syllabication, punctuation, and grammar with materials that may be of a technical or confidential nature and / or contain non-English language.
Act as liaison with Dean of the College's office to track budgets and process budget documentation for internal and external faculty and student grants.
Schedule appointments and maintain calendars.
QUALIFICATIONS : High School Diploma or GED is required, or equivalent combination of education and experience. 2 or more years of college or business school in office administration is preferred. A minimum of 3 years of general office experience with increasing responsibility in administrative and clerical assignments is required. Word processing experience is required. Experience working independently, taking initiative, and managing office functions is required, preferably at an academic institution. Familiarity with Workday and experience with reconciling budget expenses are required.
REQUIRED HOURS : The regular hours for this full-time position are 8 : 00 a.m. to 5 : 00 p.m., Monday - Friday, except during the designated summer period when office hours end at 4 : 30 p.m. Overtime, holiday, weekend, and evening work hours may be required. Regular hours may vary due to needs of the College or division.
ADDITIONAL POSITION DETAILS : Full-time, benefits eligible, non-exempt position. The salary range for this role is between $28.59 to $32.32 hourly, with a competitive benefits package. The specific factors that the organization will consider when offering a salary to an individual will include education, training, prior experience, and performance in prior role. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.
TO APPLY : Please submit your curriculum vitae and cover letter. You may submit both curriculum vitae and cover letter as one attachment in the My Experience section of the application under the "resume / CV" upload section. Once you submit your application, you will not be able to attach additional documents.
ADA / OSHA : This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER : This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
Salary : $29 - $32
