What are the responsibilities and job description for the Site Secretary-Ponca City High School position at Ponca City Schools?
Ponca City Public Schools
Job Description
Ponca City High School
Date:
Reports to: Building Principal
Supervises: N/A
Qualifications: High School Diploma or Equivalent
One to Three Months Related Experience
Job Goal: Serves as secretary to the principal and as a liaison for the school.
Employment Terms: 12 Months, 8 hours per day
7:30 A.M. – 4:00 P.M., Exclusive of a lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Building Principal
Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements: Adequate to exchange information
Essential Duties and Responsibilities:
- Makes and receives telephone calls, takes messages, and routes calls.
- Maintains school records and files for building, principal, and related requirements, including official attendance records.
- Distributes mail.
- Greets visitors pleasantly.
- Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
- Orientates substitute teachers.
- Processes attendance/payroll for the building staff.
- Provides appropriate first aid needs.
- Assists principal in scheduling use of building.
- Orders, processes, and maintains materials and equipment.
- Serves as confidential secretary to the principal.
- Administers medication according to policy and regulations.
- Operates standard office equipment.
- Attends in-service training as stipulated by district.
- Distributes community/district flyers upon approval from the Executive Director of Operations.
- Processes activity/general fund expenditures and maintains records.
- Performs all other tasks as supervisor may assign.
