Job Description
Job Description
About our Company :
Ponte Family Estate Winery opened in 2003 and is a California based company operating in the heart of the Temecula Wine Country. We have been farming our vineyards since 1984 and are a real working winery, growing and producing over 20 estate grown varietals within certified sustainable facilities.
We are located right next to our Four Diamond, 90 room, boutique hotel Ponte Vineyard Inn. We are surrounded by 300 acres of mature vineyards and views of rolling hills. We are a short drive from most of Southern California and enjoy hosting folks who want a break from city life. Our guests visit us seeking a relaxing day or overnight stay in the country.
We have become the benchmark for great service among Temecula wineries. Our associates are dedicated to delighting guests by providing excellent hospitality and serving great wine and food in a beautiful environment.
Summary :
Our Administration Department is seeking a meticulous and proactive Legal Administrative Assistant to provide essential support to our in-house Executives.
This role will involve managing various administrative tasks related to transactional corporate legal and compliance matters, including contract administration, document management, and coordination of legal matters, as well as assistance tracking our litigation matters with outside law firms.
The ideal candidate will be detail-oriented, highly organized, and possess a strong understanding of corporate law department tasks.
If you are a driven and detail-oriented professional with a consistent employment background in corporate or transactional legal support and have the we encourage you to apply for this position.
Compensation : $28.00 -$30.00 hourly
Schedule :
- Monday-Friday
- 9 : 00-5 : 30pm
Reports to : Corporate Controller and Coordinates with the COO
Benefits Per Company Plan Details :
Health, Dental & Vision401K Matching PlanLife InsuranceHospital Confinement PlanPet Insurance3 weeks of PTO2 Paid Holidays (Thanksgiving Christmas) 6 Floating HolidaysThe terms and conditions associated with each Benefit are outlined in the Associate Handbook, additional documentation provided by Human Resources, or within the policies of the carriers providing the benefitsRequired Education Knowledge, Skills, and Abilities :
Education and Experience
Associate’s degree in Paralegal Studies, Legal Administration, Business Administration, or a related field required.Bachelor’s DegreeExperience with corporate transactional matters and contract management; commercial real estate legal administration experience. Minimum of 3 plus years of experience as a legal administrative assistant, within a transactional law firm department or in-house corporate legal department
Proficiency in Microsoft Office Suite : high proficiency with Word and Outlook; basic proficiency with Excel and PowerPoint; high proficiency with Windows legal document management systems.Ability to learn and maintain Department workflow / task management.Understanding of corporate legal terminology, transactional procedures, and compliance requirements.Excellent organizational and time-management skills with a demonstrated ability to manage multiple tasks and prioritize effectively.Superior writing and oral communication skills.High attention to detail and accuracy in document preparation and data management.Ability to work independently and collaboratively within a team environment.Professional demeanor with the ability to handle sensitive and confidential information.Strong problem-solving skills and the ability to adapt to changing priorities and deadlines.Ability to exercise independent judgment and take initiative to accomplish objectives in a timely manner with moderate to little supervision.Ability to communicate clearly with and effectively present information to executives and managers.Knowledge of computer systems and applications; must be highly computer proficient, including with Windows OS, Microsoft Office programs, internet use and research, and email.Contract Administration :
Assist in the drafting, review, and revision of legal correspondence, notices, corporate contracts, agreements, and other transactional documents, especially editing, formatting, and finishing legal documents in MS Word.Prepare and maintain contracts, and ensure they comply with corporate policies and legal standards.Track contract deadlines, renewals, and obligations, ensuring timely execution and compliance.Document Management :
Organize and manage both electronic and physical files for transactional matters, including contracts, correspondence, and other relevant documents.Coordinate document execution and notarization processes as needed.Conduct routine audits of document management software to ensure accuracy and completeness, including maintaining the Law Department’s task management software.Administrative Support :
Schedule and coordinate meetings, calls, and presentations including preparing agendas and meeting materialsHandle internal and external communications related to transactional and litigation matters, including liaising with stakeholders, lawyers, consultants, and vendors.Assist in the preparation and processing of internal reports, expense reports, and invoices related to legal transactions.Co-manage executive calendarsTransactional Coordination :
Support the team in managing various stages of corporate transactions, including due diligence, closing, and post-transaction activities.Assist with governmental filings, corporate governance matters, and compliance documentation.Conduct preliminary research and due diligence as required for transactions and corporate maintenance.Compliance and Record Keeping :
Ensure adherence to corporate policies and legal requirements in all documentation and administrative processes.Maintain accurate and up-to-date records of all transactional activities, ensuring proper documentation for audits and reviews.Office and Team Support :
Office supplies and equipment needs of the Department.Perform other duties as assigned.This role routinely uses standard office equipment such as laptop computers, computer tablets, smart phones, teleconferencing systems, earphone / microphone headsets, calculators, photocopiers, scanners, filing cabinets, and other presentation materials.Company Standards :
Understand the Ponte Values, and Service Standards.Ensure the safety of guests and associates.Follow the environmental standards set by the CompanyTreat all associates and guests in a respectful manner.Exhibit integrity (honesty and truthfulness).Perform any other duties as required by your Manager.
Salary : $28 - $30
