Demo

Office Assistant

Pool Scouts of the VB/Norfolk Area
Virginia, VA Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 5/6/2025

Job Description

Job Description

Benefits :

  • Free food & snacks
  • Opportunity for advancement
  • Training & development

Pool Scouts of Virginia Beach / Norfolk is rapidly expanding, and we are seeking an energetic office assistant to join our dynamic team.

Role Overview

The Office Assistant will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The assistant is also responsible for helping with intra-office communication protocols, streamlining administrative procedures, and inventory control.

Are you an energetic professional? Do you have experience handling various administrative and executive support-related tasks? Are you able to work independently with little or no supervision? Are you well organized and flexible, and do you enjoy the administrative challenges of supporting an office of diverse people? If you answered yes to these questions, you might be the perfect fit to join our growing team!

Key Responsibilities :

  • Manage mobile unit routing with a balance of efficiency and customer satisfaction
  • Manage technician scheduling for mobile units
  • Schedule repair services
  • Submit parts for ordering
  • Ensure security, integrity, and confidentiality of data
  • Handle customer inquiries and complaints
  • Proactively engage existing customer base through all channels of communication
  • Provide excellent customer service to existing and new customers
  • Invoice completed work orders
  • Requirements :

  • Knowledge of office responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Highly organized with strong attention to detail
  • Proficient in MS Office Suite and Google Suite
  • Excellent customer service and communication skills
  • Positive can-do attitude
  • Route-based service business experience a plus
  • Office administrative or assistant experience is a plus
  • CRM knowledge is a plus
  • What We Offer :

  • An opportunity to be part of a vibrant and supportive team.
  • Career growth opportunities as our company and department expand.
  • Our growing, customer-focused local residential pool service business is looking for a reliable, well-organized person to assist with the day-to-day operations. The Office Assistant is responsible for developing and maintaining customer relationships.

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