Executive Assistant

Job description

Executive Assistant (Full-Time)

Location : Chicago, IL (On-site 2x Weekly)

About Us

JAM Restaurant Group, a rapidly growing restaurant franchise with 10 locations across the Midwest with 4 under construction and a pipeline to build 3-4 a year every year, is seeking a self-motivated, energetic, and detail-oriented Executive Assistant to join our team. We are passionate about expanding our business and creating opportunities for growth, while maintaining a strong focus on work-life balance and employee success.

At JAM, you’ll find a collaborative, inclusive work environment that encourages both personal and professional growth. If you’re looking for a rewarding and challenging career with a company that promotes from within, we want to hear from you!

Position Overview

We are looking for a proactive Hybrid Executive Assistant to provide critical support to our senior leadership team and manage daily office operations. This dual-role involves a mix of administrative duties, executive-level support, and maintaining the office's efficiency.

Responsibilities   Executive Assistant :

• Oversee daily office operations, including AR / AP, expense reports, QuickBooks journal entries
• Manage office supplies, procurement, and vendor relationships.
• Coordinate office maintenance and ensure compliance with local health and safety regulations.
• Organize and facilitate company meetings and events. Assist with employee relations

Executive Assistance :

• Provide administrative support to senior management, including managing calendars, travel arrangements, and communications. (Minimum 3 years required)
• Prepare reports, presentations, and documents for executives.
• Serve as a liaison between executives and internal / external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.

Payroll, Accounting, and Administrative Oversight :

• Oversee payroll management (minimum 2 year of experience required).
• Manage accounts receivable and payable processes (minimum 2 year of experience required).
• Ensure accuracy and timeliness in financial reporting and transactions.

Qualifications

• Bachelor’s degree or equivalent experience in office management, business administration, or a related field.
• Minimum of 2 years of experience in office management.
• At least 2 year of experience overseeing payroll.
• Experience with accounts receivable and accounts payable (2 year required).
• Minimum of 3 years of executive assistance experience.
• Proficient in Microsoft Office Suite, Google Workspace and other relevant software.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and as part of a team.

What We Offer

• Competitive salary : $60,000 - $70,000 (based on experience)
• Comprehensive benefits package including :
• 401(k) with company match
• Health, Dental, Vision insurance
• Paid Time Off
• Health Savings Account (HSA)
• Work from home guaranteed
• Professional development and career growth opportunities.
• Collaborative, positive work culture.

Schedule :

• Full-time position

Join JAM Restaurant Group and become part of a growing, dynamic team where your contributions are valued, and there’s plenty of room for growth.

Job Type : Full-time

Pay : $60,000.00 - $70,000.00 per year

Benefits :
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule :

• 10 hour shift
• 8 hour shift

Experience :

• Office Management : 3 years (Required)
• Executive Assistance : 3 years (Required)
• Accounts Receivable and Accounts Payable : 1 year (Required)
• Overseeing Payroll Management : 2 years (Required)

Work Location : In person

Flexible work from home options available.

Salary : $60,000 - $70,000