What are the responsibilities and job description for the Executive Assistant position at Porch?
Porch Group is a leading vertical software and insurance platform and is positioned to be the best partner to help homebuyers move, maintain, and fully protect their homes. We offer differentiated products and services, with homeowners insurance at the center of this relationship. We differentiate and look to win in the massive and growing homeowners insurance opportunity by 1) providing the best services for homebuyers, 2) led by advantaged underwriting in insurance, 3) to protect the whole home.
As a leader in the home services software-as-a-service (“SaaS”) space, we’ve built deep relationships with approximately 30 thousand companies that are key to the home-buying transaction, such as home inspectors, mortgage companies, and title companies.
In 2020, Porch Group rang the Nasdaq bell and began trading under the ticker symbol PRCH. We are looking to build a truly great company and are JUST GETTING STARTED.
Job Title: Executive Assistant
Location: Seattle, WA
Workplace: Hybrid
Job Summary
The future is bright for Porch Group, and we’d love for you to be a part of it as our Executive Assistant.
The Executive Assistant role at Porch is a key role. Executive Assistants are responsible for managing the calendars and travel for the CEO, CFO, and other senior leaders. The Porch c-suite depends on their EA team to act and make decisions independently and with excellent judgement in highly visible and critical matters with Porch executives and senior leaders, external c-suite, and Board members.
What You Will Do As an Executive Assistant
Calendar & Inbox Management
- Manage the CEO’s calendar and communications, ensuring that their time is used in the most effective and impactful manner. While this includes maintaining regular meeting cadences, it also includes triaging and prioritizing all time demands, both internal and external. Further, it includes ensuring meetings are positioned for efficient and effective outcomes with well-prepared attendees and materials.
- Manage and optimize the calendars of the CFO, and other senior leaders as assigned, scheduling and prioritizing internal and external meetings.
Travel & Event Coordination
- Arrange complex travel schedules for executives, including flights, accommodations, transportation, and itineraries for both business and personal needs.
- Coordinate logistics for events and meetings such team offsites, investor meetings, etc. including securing venues, preparing materials, and managing technology.
- Manage employee company anniversaries calendar and facilitate celebratory
communications or events.
Meeting Facilitation & Documentation
- Prepare agendas, take detailed meeting notes, and follow up on action items for senior leadership, team, and board meetings.
- Oversee the preparation of presentations and supporting documents for meetings led by executives and senior leadership.
- Act as a liaison for cross-functional stakeholders, ensuring seamless communication and follow-up.
Project Management & Operational Impact
- Collaborate on strategic initiatives and cross-departmental projects, partnering with senior leaders across the organization to ensure completion of deliverables.
- Develop a deep understanding of company operations, policies and procedures.
- Facilitate company-wide meetings such as all-hands, coordinating logistics, presentations, and attendee management.
- Maintain trackers, dashboards, and tools for monitoring progress on goals, projects, and key performance indicators (KPIs).
Board of Directors Support
- Partner with the legal team to maintain the annual board calendar and organize board member meetings.
- Partner with others to prepare board meeting materials and distribute them in advance of meeting.
- Oversee all logistics for board meetings, including travel arrangements, venue set up, and on-site support for in-person sessions.
Team & Departmental Coordination
- Provide scheduling and logistical support to the finance, legal, and corporate development teams as needed.
- Contribute special projects and administrative tasks for the executive and senior leadership team.
- Manage schedules and provide administrative support related to key departmental milestones, including earnings calls, investor relations, and legal initiatives.
Personal & Miscellaneous Support
- Provide ad hoc personal assistance to the CEO for family logistics, personal calendaring, and other special requests.
- Step in to support the executive assistant team when needed, balancing workloads and addressing time-sensitive tasks.
What You Will Bring As an Executive Assistant
- Bachelor’s degree in Business, Business Administration, or related field experience.
- Extensive Experience: 7 years of experience providing executive-level support, preferably to C-suite leaders in a fast-paced, public company environment.
- Board Interaction: Experience with all aspects of board meetings, including preparing materials, handling logistics, and maintaining board relationships.
- Cross-Functional Expertise: Proven ability to manage complex projects across multiple departments, such as Finance, Legal, Investor Relations, or Corporate Development.
- Public Company Expertise: Deep understanding of corporate structures, earnings cycles, investor relations, and regulatory deadlines, with experience managing related meetings and materials.
Technical Skills
- Skilled in PowerPoint, Word, Outlook.
- Proficiency in Excel.
- Familiarity with tools such as DocuSign, Adobe Acrobat, and collaboration platforms (e.g., Teams, Zoom).
- Experience with tools or systems relevant to public companies, such as investor relations platforms, financial analytics tools, or board management software like Diligent a plus.
- Notary experience is a plus.
Core Attributes
- Exceptional Organizational Ability: Has a well-developed and refined organizational system that ensures the ability to execute results consistently and also includes a framework for anticipating future needs and proactively executing on future needs. Demonstrates precision in managing highly complex schedules, projects, and competing priorities with efficiency and accuracy.
- Advanced Communication Skills: Highly skilled in drafting professional correspondence, preparing executive-level reports, and ensuring message alignment.
- Confidentiality and Discretion: A trusted steward of sensitive information, maintaining the highest levels of confidentiality and professionalism.
- Problem-Solving Mindset: Anticipates challenges and proactively seeks solutions, with a focus on preventing issues before they arise.
Leadership & Interpersonal Skills
- Collaborative Leadership: Acts as a trusted advisor to executives, fostering collaboration among internal and external stakeholders.
- Stakeholder Engagement: Demonstrated ability to build and sustain relationships with high-level executives, board members, investors, and external partners.
- Team Support: Comfortable stepping into team leadership or support roles, mentoring staff, and balancing team-wide priorities when needed.
- Influencer: Able to act as an influencer in the most difficult situations within a team.
- Network: Creates formal networks involving coordination among groups.
Personal Attributes
- Resiliency: Thrives in high-pressure environments, managing last-minute changes and urgent tasks with poise and adaptability.
- Attention to Detail: Maintains an unwavering commitment to accuracy, producing work of the highest quality even under tight deadlines.
- Driven and Proactive: Operates with a high degree of autonomy and independent judgement, displaying initiative and tackling challenges.
The application window for this position is anticipated to close in 2 weeks (10 business days) from 02/03/2025 Please know this may change based on business and interviewing needs.
At this time, Porch Group does not consider applicants from the following states for remote positions: Alaska, Arkansas, Delaware, Hawaii, Iowa, Maine, Mississippi, Montana, New Hampshire, and West Virginia.
What You Will Get As A Porch Group Team Member
Pay Range*: $63,800 - $85,000 Annually
- Please know your actual pay at Porch will reflect a number of factors among which are your work experience and skillsets, job-related knowledge, alignment with market and our Porch employees, as well as your geographic location.
Our benefits package will provide you with comprehensive coverage for your health, life, and financial wellbeing.
Our traditional healthcare benefits include three (3) Medical plan options, two (2) Dental plan options, and a Vision plan from which to choose.
Critical Illness, Hospital Indemnity and Accident plans are offered on a voluntary basis.
We offer pre-tax savings options including a partially employer funded Health Savings Account and employee Flexible Savings Accounts including healthcare, dependent care, and transportation savings options.
We provide company paid Basic Life and AD&D, Short and Long-Term Disability benefits. We also offer Voluntary Life and AD&D plans.
Both traditional and Roth 401(k) plans are available with a discretionary employer match.
Headspace is part of our employer paid wellbeing program and provides employees and their families access to on demand guided meditation and mindfulness exercises, mental health coaching, clinical care and online access to confidential resources including will preparation.
Brio Health is another employer paid wellbeing tool that offers quarterly wellness challenges and prizes.
LifeBalance is a free resource to employees and their families for year-round discounts on things like gym memberships, travel, appliances, movies, pet insurance and more.
Our wellness programs include flexible paid vacation, company-paid holidays of typically nine per year, paid sick time, paid parental leave, identity theft program, travel assistance, and fitness and other discounts programs.
Critical Illness, Hospital Indemnity and Accident plans are offered on a voluntary basis.
We offer pre-tax savings options including a partially employer funded Health Savings Account and employee Flexible Savings Accounts including healthcare, dependent care, and transportation savings options.
We provide company paid Basic Life and AD&D, Short and Long-Term Disability benefits. We also offer Voluntary Life and AD&D plans.
Both traditional and Roth 401(k) plans are available with a discretionary employer match.
Headspace is part of our employer paid wellbeing program and provides employees and their families access to on demand guided meditation and mindfulness exercises, mental health coaching, clinical care and online access to confidential resources including will preparation.
Brio Health is another employer paid wellbeing tool that offers quarterly wellness challenges and prizes.
LifeBalance is a free resource to employees and their families for year-round discounts on things like gym memberships, travel, appliances, movies, pet insurance and more.
Our wellness programs include flexible paid vacation, company-paid holidays of typically nine per year, paid sick time, paid parental leave, identity theft program, travel assistance, and fitness and other discounts programs.
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What’s next?
Submit your application and our Porch Group Talent Acquisition team will be reviewing your application shortly! If your resume gets us intrigued, we will look to connect with you for a chat to learn more about your background, and then possibly invite you to have virtual interviews. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!
Porch is committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve. We know that the happiest and highest performing teams include people with diverse perspectives that encourage new ways of solving problems, so we strive to attract and develop talent from all backgrounds and create workplaces where everyone feels seen, heard and empowered to bring their full, authentic selves to work.
Porch is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.
Porch Group is an E-Verify employer. E-Verify is a web-based system that allows an employer to determine an employee's eligibility to work in the US using information reported on an employee's Form I-9. The E-Verify system confirms eligibility with both the Social Security Administration (SSA) and Department of Homeland Security (DHS). For more information, please go to the
USCIS E-Verify website
.Salary : $63,800 - $85,000
