What are the responsibilities and job description for the Communication Liaison Officer position at Port of Hueneme Oxnard Harbor District?
Job Overview:
The Public Relations Executive Liaison role is an exciting opportunity to support the elected Board of Harbor Commissioners and the CEO & Port Director in their mission to promote the Port of Hueneme Oxnard Harbor District. As a key member of the team, you will provide comprehensive public relations and organizational support, ensuring that board activities are well-organized and aligned with Port and Governing policies.
Key Responsibilities:
- Establish and maintain efficient communication protocols for the Harbor Commissioners, CEO & Port Director, and PIO ensuring that relevant information is provided in a timely manner.
- Support and help coordinate the needs of the Harbor Commissioners, CEO & Port Director, and PIO including scheduling, providing meeting logistics, preparing background packages, and drafting reports.
- Attend and support Harbor Commissioners, CEO & Port Director, PIO at meetings, events and conferences.
- Prepare resolutions and certificates for presentation by Harbor Commissioners.
- Support the media (print, video and social media) functions of the Public Relations Department.
- Track, order, and distribute Port promotional inventory.
- Other Tasks includes drafting press releases, speeches, and speaking points
- Assemble and distribute promotional materials to support Port events and programs attended by the Port.
- Performing other assigned duties as needed to support the board and the District's business.
Requirements:
- Familiarity with the roles and responsibilities of board members, including compliance with legal and ethical obligations.
- Ability to exercise broad independent judgment and act to resolve technical and administrative conflicts that may arise.
- Demonstrate leadership skills that include maturity, vision, and an ability to articulate the organization's vision and mission to others.
- Understand, interpret, explain and apply Port policy.
- Present proposals and recommendations clearly, logically and persuasively in public meetings.
- Prepare clear, concise and comprehensive correspondence, reports and other written materials.
- Exercise sound, expert professional judgment and seasoned political acumen within broad general policy guidelines.
- Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
- Establish and maintain effective working relationships with CEO & Port Director, PIO & Harbor Commissioners, other elected and appointed governmental officials, industry and business executives, executive management, city departments, professional and community groups, consultants, employees and the public.
Education and Experience:
- High school diploma or equivalent required; an Associates or Bachelor's degree in business Administration, Communications, Political Science, International Relations or related fields preferred.
- At least 5 years of experience in an administrative or executive support role.
