Public Relations Executive Liaison

Public Relations Executive Liaison Role:

The Public Relations Executive Liaison will support the Board of Harbor Commissioners and the CEO & Port Director, providing comprehensive public relations and organizational assistance.

This role involves coordinating meetings, record-keeping, communication between board members, and ensuring that board activities align with Port policies. The ideal candidate will have strong communication, organizational, and multitasking skills.

Key Responsibilities:

• Establish efficient communication protocols for the Harbor Commissioners, CEO & Port Director, and Public Information Officer (PIO).
• Support and coordinate the needs of the Harbor Commissioners, CEO & Port Director, and PIO, including scheduling, meeting logistics, and preparing reports.
• Attend and support Harbor Commissioners, CEO & Port Director, and PIO at meetings, events, and conferences.
• Prepare resolutions and certificates for presentation by Harbor Commissioners.
• Support media functions of the Public Relations Department.
• Track, order, and distribute Port promotional inventory.
• Draft press releases, speeches, and speaking points as needed.
• Assemble and distribute promotional materials to support Port events and programs.
• Perform other assigned duties to support the board and District's business.

Travel Requirements:

• The position requires travel on weekdays or weekends for board meetings, district events, external engagements, and conferences.
• Travel may involve overnight stays, requiring flexibility to accommodate varying time zones, meeting schedules, or urgent matters.

Qualifications:

• Familiarity with roles and responsibilities of board members, including compliance with legal and ethical obligations.
• Ability to exercise independent judgment and resolve technical and administrative conflicts.
• Leadership skills, including maturity, vision, and ability to articulate the organization's vision and mission.
• Understanding of Port policy and ability to interpret, explain, and apply it.
• Presentation skills, including clarity, logic, and persuasion in public meetings.
• Ability to prepare clear, concise, and comprehensive correspondence, reports, and other written materials.
• Sound professional judgment and seasoned political acumen within broad policy guidelines.
• Tact and diplomacy in dealing with sensitive, complex, and confidential issues and situations.
• Establishing and maintaining effective working relationships with various stakeholders.

Minimum Requirements:

• High school diploma or equivalent required; an Associate's or Bachelor's degree in business Administration, Communications, Political Science, International Relations, or related fields preferred.
• At least 5 years of experience in an administrative or executive support role.
• Possession of a valid California driver's license and ability to drive District vehicles.
• Able to obtain a Transportation Worker Identification Credential (TWIC).

Salary Range:

Salary : $71,723 - $109,372