Human Resources Generalist

Job Title: Human Resources Generalist

Date: 12/17/2024

Reports to: Director of Learning & Organizational Development

Department: Human Resources

Status: Full-time, exempt

General Summary:

The mission of Portage Learning is to provide students with exceptional academic preparation via quality, accessible, and innovative methods as we assist schools in admitting and educating well-prepared students to succeed in their professions and vocations, positively impacting their communities. We believe this commitment to the individual student is founded on our core values as a company. We fulfill our mission and purpose through service, excellence, innovation, and support. These same ideals are shared in our view of work and how it plays out in each individual employee. At Portage Learning, we believe the growth of a person, as a whole, is necessary for reaching both professional and personal accomplishments. We care about the people who work here and the meaningful impact they have on others.

The Human Resources Generalist will oversee the daily functions of the Human Resource (HR) department including but not limited to employee relations, benefits, leave, disciplinary matters, disputes and investigations, performance and talent management, recognition and morale, occupational health and safety and upholding company policies and practices.

Key Responsibilities (Essential Functions):

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function(s).

Compliance & Documentation

• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Overseeing the upkeep of ACA tracking, EEO tracking, and other necessary reports.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Partner with management to develop or implement personnel policies or procedures.
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, or promotion.

Employee Relations

• Handles employment-related inquiries from employees and supervisors, referring to the appropriate staff where applicable.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Conduct exit interviews and ensure that necessary employment termination paperwork is completed.

Benefits, Paid Time Off & Attendance

• Oversee employee benefit plans, enrollment and benefit communications.
• Oversee the accurate and timely completion of time cards for applicable employees.
• Oversee the administration of paid time off tracking and requests.

Other Projects & Duties

• Assist with the development and where applicable implementation of training, communications, and presentations for new and existing employees.
• Maintain and update human resource documents, such as employee handbooks, directories, or performance evaluation forms.
• Assist with the coordination and scheduling of onboarding activities and meetings for all new employees as needed.
• Complete all other duties as assigned.

Knowledge/Skills Required:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of HR guidelines and processes, employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management system.
• Service oriented with a focus on helping others.

Qualifications (Education Requirements/Experience):

• Bachelors in Human Resources, Business, or related field.
• Minimum 3 years of experience in the Human Resources field.
• Demonstrated agreement with the stated mission, philosophy, values, and goals of Portage Learning.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, projectors, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; talk and hear, use hands to type, file, handle or feel. The employee is frequently required to reach with hands and arms. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.
• May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand, walk, lift, carry and move light to medium weight. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and learn technical information.
• Light lifting is required. Exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force to constantly move objects.

Position Types and Expected Hours to work:

This is a full-time position. Days and hours of work are typically 9:00 a.m. to 5:00 p.m. Must be able to work from the office located in Chippewa Township, PA and conduct a minimum of 80% of work hours in the office.

Travel:

This job may require occasional travel. Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Other Duties Disclaimer:

This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational goals.