Advancement Services Manager (May 2025)

Advancement Services Manager (May 2025)

Porter-Gaud School is an Episcopal, independent, coeducational day school with 1,650 students in preschool through 12th grade. The Advancement (Foundations) Office has an opening for an Advancement Services Manager to begin as soon as possible.

Reporting to the Director of Advancement Services, the Advancement Services Manager oversees the use and care of Porter-Gaud School's advancement constituent management database.

Position Responsibilities (include but not limited to):

• Oversees the use and upkeep of the constituent management database to ensure integrity and accuracy of information and utilization of robust and consistent protocols
• Ensures integrity of constituent data:
• Manages annual database changes
• Updates constituent records as needed in constituent management software and adjunct applications such as volunteer management systems
• Conducts ongoing research to find lost constituents
• Conducts ongoing research to find and correct constituents' current and preferred contact information
• Distributes death notices and records constituents and deceased
• Maintains accurate paper files to substantiate constituent management data
• Enters gifts and produces acknowledgements
• Produces annual, monthly and more frequent queries, lists, exports and reports to support the work of the Advancement program
• Manages and executes all routine data reporting for benchmarking purposes (NAIS, CASE VSE, INDEX, SAIS, etc.)
• Serves as Advancement Office's liaison with the Business Office:
  • Generates gift reports
  • Manages and executes monthly reconciliation
  • Leads end-of-year reconciliation, including with auditors
• In partnership with the Annual Giving Manager:
  • Queries, exports and prints mail-merged solicitations
  • Produces annual giving pledge reminders
  • Organizes and maintains all gift paperwork filing
  • Generates data and list for the Annual Report
  • Produces data for and assists in orchestrating mailings
  • Processes and records event registrations, manages attendee lists and produces name tags
• Supports the Director of Advancement in clerical tasks
• Collaborates with Advancement staff colleagues to ensure effective development of strong relationships between constituents and the School, education of the constituents about why philanthropic support is necessary and warranted, and communication of the School's appreciation and impact of contributions made by donors
• Partners effectively as needed with the School's Finance, Admission, Communications and Facilities teams to achieve Advancement and institutional success
• Participates in Advancement Committee and other volunteer committee meetings as requested and appropriate
• Responsible for replenishing Advancement office supplies to include refreshments for meetings in the Advancement conference room

Position Qualifications

• Bachelor's degree in a relatable field required
• Database management experience required; experience with Blackbaud/Raiser's Edge preferred

A Successful Candidate:

• Understands and promotes best practices in independent school fundraising, including
  • CASE's Statement of Ethics and Principles of Practice for Fundraising Professionals at
  • Educational Institutions and AFP's Code of Ethics and Donor Bill of Rights

• Endorses the School's mission and values and understands its history and culture
• Exhibits personal and professional integrity as well as respect for the confidentiality of colleagues and constituents

• Demonstrates self-motivation, flexibility, problem-solving, and commitment to innovation
• Exhibits cooperation, collegiality, and teamwork
• Uses excellent interpersonal, oral, and written communication skills and has a comfort with and proficiency in presentation-making
• Exhibits excellent planning, prioritization, organization, multitasking, efficiency, and follow-through in execution of responsibilities
• Exhibits excellent planning, prioritization, organization, multitasking, efficiency and follow through in execution of responsibilities
• Shows dependability, punctuality, and high quantity, quality, accuracy, and timeliness of work Produced
• Maintains a professional appearance and demeanor
• Demonstrates commitment to professional development and self-improvement
• Has, or is willing and able to develop, proficiency in use of technology: Raiser's Edge database, Microsoft Office (Outlook, Word, Excel, and PowerPoint), etc.

Salary: Commensurate with experience.

All Advancement (Foundation) employees must display a continuous commitment to developing the attitudes, knowledge, and skills (intercultural competence) to engage in appropriate and effective communication with school constituents from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud is a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all Porter-Gaud employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud School is committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds as the School believes that best serves our students. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

Porter-Gaud School is committed to ensuring the safety and well-being of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our code of conduct. We strive to monitor employees while interacting with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.