Human Resources Coordinator II

Overview

Porter Hospitality works with building owners and landlords to create destinations and experiences within commercial buildings that bring them to life. We design and operate everything from restaurants and cafes to wellness centers, catering operations, retail concepts, lounges, and event spaces within each building, bringing hospitality to new and existing amenities and activating them with regular events for tenants and members of the broader community.

Porter is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $28/hr-$34/hr

Location: Seattle

Hybrid, on site

Full time employee Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• 401k Employer Match
• Wellness App with reimbursement of up to $500/year

Position Summary

Porter Hospitality is looking for Human Resources Coordinator II. This person manages the delivery of the full cycle recruiting process for specific business segments. Chiefly responsible for creatively sourcing candidates and implementing staffing strategies in response to business needs. While also managing the entire onboarding efforts to support the business.

Essential Functions

To perform this job successfully, Human Resources Coordinator II must be able to perform each essential duty satisfactorily.  Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Accountable for the day-to-day recruiting efforts, ensuring that requisitions are filled timely and with appropriately matched candidates.
• Source and screen candidates using the latest social recruiting vehicles, job postings, Internet websites/databases, networking, job fairs, etc.
• Conduct phone screens and pass qualified candidates to hiring managers
• Schedules meetings and interviews as requested by the HR Manager.
• Meet with managers and assist with all aspects of the recruiting and decision-making process
• Help managers create and design job descriptions that match roles and responsibilities
• Prepare, negotiate and present competitive employment offers
• Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Ensure all onboarding paperwork is complete prior to hire date
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Manage workflows of onboarding and new hire engagements
• Maintain and update applicant tracking system and prepare metrics and status reports as needed
• Ability to help manage pre-onboarding process including background checks, drug screens and attestations.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Collaborate and partner with cross-functional teams on projects outside the HR and talent acquisition function

Knowledge, Skills, and Abilities

• Excellent oral and written communication and organizational skills.
• Excellent interpersonal skills with the ability to work as a team with internal departments.
• Professional demeanor and appearance with ability to handle confidential issues with discretion.
• Self-motivated and able to make decisions and exercise prudent judgement with minimal guidance.
• Ability to work under pressure and to prioritize workload, adapt to changing priorities, and meet aggressive deadlines.
• Expert knowledge in staffing strategies sourcing, recruitment, interviewing and general selection and hiring practices
• Strong interpersonal skills with the ability to build strong relationships with managers and candidates
• Must be self-motivated with the ability to work independently and prioritize work
• Requires experience with sourcing through social networking tools and using creative sourcing methodologies
• Experience with ADP a plus
• Excellent verbal and written communication skills with ability to effectively describe company culture and “sell” candidates
• Ability to maintain confidentiality and become a trusted partner to hiring managers and candidates
• Knowledge of Microsoft Office programs with ability to learn in house programs.

Education/Experience

• Bachelor’s Degree with at least 1-2 years related experience sourcing and/or recruiting candidates.
• 1-2 years of onboarding experience. An equivalent combination of education and experience will be considered.