What are the responsibilities and job description for the Instructional Administrative Assistant II - (Temporary) position at Portland Community College?
Portland Community College’s Advanced & Applied Technologies pathway seeks an Instructional Administrative Assistant II (IAA-II) to support the Aerospace & Transportation department. Administrative competence is important, but more important is an enthusiasm, interest, and ability to collaborate across departments and pathways to foster an exceptional service experience to PCC students, partners and internal stakeholders.
This is temporary position with a end date of May 20, 2025
The Advanced & Applied Technologies Pathway serves students, faculty, industry partners, and community members. Advance & Applied Technologies offers a variety of programs, activities, and services in career technical education fields and is an integral part of the educational mission of PCC.
Reporting directly to the Aerospace & Transportation Program Dean, the Instructional Administrative Assistant II provides an exciting opportunity for a collaborative, inclusive, and enthusiastic candidate to support the daily operations of Auto Collision Repair, Automotive Services, Aviation Maintenance Technology, Aviation Science, Diesel Technology, and Caterpillar Dealer Service Technology and for the collective teams in the Advanced & Applied Technologies Pathway.
The position requires an ability to think and plan strategically, balance multiple priorities and accomplish goals and priorities that further the department's mission and vision of creating a college climate that demonstrates PCC’s commitment to civil rights, diversity, equity, and inclusion.
The IAA-II helps with programming events on campus including logistics (purchases, room, AV, and catering), supports faculty and staff programming needs, responds to student inquiries, oversees assigned projects, coordinates, and works with external industry partners. This position will be designated “on-site flex” working four days a week onsite and one day remote. The IAA-II will have a primary campus location at Rock Creek Campus with occasional travel across the PCC Service District.
Please submit: Application, Cover letter, Resume
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
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office, Google workspace, Banner, and internal data management, and advanced
proficiency utilizing a variety of technical modalities, video conferencing/virtual
meeting platforms, and other data management systems.
Experience monitoring financial transactions.
Experience providing customer service to internal or external stakeholders.
Ability to work in a team environment.
Demonstrates awareness of one’s own cultural background and how it influence - s
perception, values, and practices and how these perceptions, values, and
practices shape one’s relationships with others.
Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I- . College or business school training may be substituted for up to two years of the administrative experience requirement
- . Other equivalent combinations of experience and training will be considered
- .
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).
Paid Leave: (Pro-rated by FTE for Part-Time Employees)
Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
8 hours of sick leave per month
24 hours of additional personal leave days per year
12 Paid holidays
View a complete list of PCC benefits.
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
- Veterans: DD214
- Disabled Veterans: DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.
Salary : $49,582 - $51,070
