HRIS Data Analyst I - Workforce Scheduling - 1.0 FTE (Hybrid) - Human Resources

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

POSTING TIMELINE: January 13, 2025 - January 27, 2025

Please note, this is a hybrid role where you will be working in office 1-2 days per week.

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran’s status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

504 Coordinator: Marquita Guzman,mguzman@pps.net 971-393-8633

ADA Coordinator: Jey Buno, jbuno@pps.net, 503-916-3360

Title IX Program Manager: Liane O’Banion,lobanion@pps.net, 503-568-2646

Accessibility Statement

Conflict/Complaint Resolution Process

BASIC FUNCTION:

Under general supervision, perform a variety of technical duties related to the creation, compilation, manipulation, and dissemination of data including data input, validation, and analysis in a variety of departmental and district uses; run queries, validate, and audit data; provide general support to the Human Resources Information Systems team; regularly interact with employees providing excellent customer service.

REPRESENTATIVE DUTIES:

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Input a variety of data into and maintain records in Enterprise Resource Planning (ERP) modules and other technology systems unique to a particular department or division, primarily creating new or updating existing records; assist in the analysis and processing of data transactions, compile and validate data for dissemination and prepare and maintain a variety of reports, records, logs, and similar items; maintain related filing systems.
• Deliver exceptional customer service to system users by responding to, resolving, and escalating inquiries in a timely manner.
• Assure the integrity and accuracy of system data, conduct regularly scheduled reviews and audits of information input into the department ERP modules and run reports to validate and/or reconcile data; develop tables, perform batch data updates, export, import, clean-up, adjust and correct data, and research errors or discrepancies within the system as appropriate to ensure system and information accuracy; inform originators of discrepancies and of the need to correct or redo submittals as necessary.
• Implement procedures within established timelines for data cleanup to ensure data is available to meet reporting timelines and other annual reporting processes and requirements; maintain and distribute recurring reports, ensure that reports meet requirements and are submitted in a timely manner to remain in compliance with District, local, state, Federal and other reporting agencies.
• Review, validate, audit, correct, update, and analyze personnel information including demographics, job classification, compensation, job application, benefits, leaves, and similar information in district ERP and other databases and maintain separate databases as necessary for use in, or preparation of, a variety of specialized district, federal and state required reports.
• Participate in the development of structures and systems to generate data and reports that meet the information management needs of the department and goals of the district; review requests for information, track types of information requested and set standardized methods to deploy information; proactively analyze systems and create database tables and system configurations to enable the extraction and manipulation of data in user-friendly formats.
• Maintain compliance with laws related to data collection, and personnel confidentiality, and ensure personnel data is maintained and reported in accordance with local, state, and Federal laws, codes, policies, and guidelines; assist with the development and revision of processes, procedures, standards and guidelines related to data collection, queries, and district integration of information.
• Support with identification and troubleshooting of problems and issues of concern with overall system functionality and data output; participate in the maintenance, review, testing, and implementation of system upgrades and/or updates, including inactivating data records and writing and following test scripts.
• Participate in cross-functional teams within the department to assure smooth integration of data and information throughout department systems.
• Support the development of user training guides, documents, and formal training on applicable areas of the department ERP modules and other department-specific solutions, such as software operation and usage; provide technical support, and information to district staff, including end users with varying levels of technology literacy, regarding department software and system use.
• Assist in the development, review, implementation and revision of policies, procedures, and business processes related to department technology systems.
• Participate in processing and auditing to ensure appropriate user level access and system parameters, in accordance with department and district policies.
• Demonstrate a commitment to the Portland Public Schools Equity Initiative by developing a thorough knowledge and application of the district Racial Educational Equity Policy and other board policies; participate in staff development, in-services, and training related to diversity, equity, and inclusion in the workplace and in K – 12 education; model appropriate behaviors; develop, recommend and implement improvements to human resources recruitment and staffing practices with awareness and understanding of their impact in a racially and culturally diverse community.
• Keep current of changes and trends in designated ERP or other related information systems technologies, as well as related state federal, and district rule policies and regulations; attend in-services, conferences, and workshops to enhance technology expertise and review new technologies.
• Perform other duties as assigned.

KNOWLEDGE AND ABILITIES:

Knowledge of:

• Basic terminology, principles, and practices in workforce scheduling, leave of absence management, and payroll.
• Techniques and principles of high-quality customer service

Ability to:

• Provide effective customer service, exercising discretion, tact, and diplomacy.

EDUCATION AND EXPERIENCE:

• A Bachelor’s degree in Human Resources Management, Business Administration, Information Systems, and/or other related field is required and a minimum of one (1) year of experience working with human resources, payroll or information technology environment which must include demonstrated expertise in word processing and developing spreadsheets and databases.
• Any other combination of education and experience that would likely provide the required knowledge and abilities may be considered.

WORKING CONDITIONS:

• The working conditions are outlined in the job classification for the position and are representative of those that must be met by an employee to successfully perform the essential functions of this job. Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.
• Remote Work Eligibility: Hybrid work within the Portland-Salem metropolitan area.

CLASSIFICATION AND SALARY:

This position is classified as a HR Data Analyst I, Grade 19 on the Confidential, Professional and Management Salary Schedule for 260 day employees. The Salary Schedule can be found here.

SALARY: $68,935 - $82,312

FTE: 1.0

WORK YEAR: 260 days

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For more information about additional benefits or compensation options by employee group, please visit our website at: https://www.pps.net/Page/1635