Fiscal Services Associate I - 1.0 FTE - Budget Office

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attracttalented educators who model the core PPS Educator Essentials .With the District's focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran's status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

504 Coordinator : Katie Loewen, kloewen@pps.net , 503-916-3337 x63337

ADA Coordinator : Jey Buno, jbuno@pps.net , 503-916-3360

Title IX Program Manager : Bobby Cruz, bcruz@pps.net , 503-839-3660

Accessibility Statement

BASIC FUNCTION

Under close- to-general supervision, perform a variety of basic-to-complex and responsible technical work in the general ledger, accounts payable, accounts receivable, purchasing, contracting, payroll, budget, grants and bond-funded financial activities within the disciplines of the District's fiscal services and business operations.

REPRESENTATIVE DUTIES

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides

examples of typical tasks performed in this classification.

• Compile, code, verify, reconcile and prepare a wide variety of financial information related to work assignments in areas such as general ledger, accounts payable, accounts receivable, purchasing, payroll, budget, grants, bond-funded and similar financial activities. "E"
• Prepare and update a variety of accounting, payroll, budget, purchasing, contracting and other financial records; provide information in the form of reports, summaries, graphs and charts; utilize specialized software, spreadsheets and similar tools for recording, summarizing and displaying data; generate and distribute various financial reports. "E"
• Review completed financial, budget, purchasing, payroll, contract and / or accounting forms for accuracy and completeness of information; adjust accounts following established guidelines and procedures; correct posting errors through appropriate journal entries and related documents. "E"
• Review financial documents, contracts, purchase orders, payroll time reports, reimbursements, invoices and expenditures and similar documents to ensure that District payroll, disbursements, purchases, payments and accounting matters are transacted in accordance with mandated requirements, such as wage and hour law, collective bargaining agreement provisions, approved contracts, specially funded programs, purchase orders, District policies and procedures and similar requirements. "E"
• Serve as a resource to District staff and stakeholders to answer questions related to assigned activities and functions, such as completing paper and on-line forms, financial data and similar

activities. "E"

Note : At the end of some of the duty statements there is an italicized "E", which identifies essential duties required of the

classification. This is strictly for use in compliance with the Americans with Disabilities Act.

DISTINGUISHING CHARACTERISTICS OF THE CLASS

The Fiscal Services Associate classification series provides technical expertise and support to one or more of the fiscal disciplines, such as payroll, audit, general ledger, accounts payable, accounts receivable, purchasing, contracting, budget, grants and bond-funded financial activities, with specific responsibility for the processing, recording, updating and reconciling of fiscal information using standard accounting practices following well-established guidelines, policies and procedures. Levels are differentiated by complexity of work assignments, scope of independence and discretion in decision-making and levels of proficiency in both knowledge and expertise across multiple fiscal services disciplines.

The Fiscal Services Associate I is the entry-level classification in the classification series. Under close supervision, the primary focus for employees in this classification is to perform data entry of financial information and receive, review, verify and prepare routine financial documents within one of the designated financial services disciplines.

EMPLOYMENT STANDARDS

Knowledge of :

Terminology, principles and practices in one or more of the disciplines within general financial accounting, budgeting, payroll, purchasing, contracting, bookkeeping and budgeting systems. Specialized budgeting, accounting, payroll, and similar financial software.

Current technologies, office equipment, spreadsheet and word processing software.

Effective written and oral communication techniques.

Techniques and principles of high-quality customer service

Ability to :

Perform the functions of the assigned discipline(s) by applying district, state and federal laws, rules, policies and regulations.

Understand, interpret, apply and explain district and finance department rules, policies and procedures related to assigned discipline(s).

Implement fiscal policies, procedures and financial accounting systems.

Enter, reconcile and verify data with and without the use of technology and / or software.

Perform basic, routine, to specialized technical accounting and financial services for a designated discipline, with a potential need to develop advanced-level skills and expertise in multiple disciplines.

Advocate, model and implement Portland Public School's Racial Educational Equity Initiative and board policies.

Learn and implement PPS Equity in Public Purchasing and Contracting board policy and related procedures.

Maintain accurate records.

Learn and develop expertise in performing duties through a variety of specialized financial software programs.

Provide effective customer service, exercising discretion, tact and diplomacy.

Establish and maintain effective relationships with those contacted in the course of work.

Meet deadlines and schedules, while adapting to changing work priorities.

Maintain confidentiality.

Develop the skills and ability to provide training, work direction and guidance to designated staff as appropriate.

Communicate effectively both orally and in writing.

Operate a variety of office machines, technologies and software.

Education, Training, and Experience :

The Fiscal Services Associate I requires an Associate's degree in Business, Finance or a related field and one (1) year of experience performing basic accounts payable, receivable, general ledger, payroll, purchasing, contracting, budgeting or general bookkeeping activities or two (2) years of experience as a Finance Clerk, High School Bookkeeper or Payroll Benefits Clerk with the Portland Public Schools. Additional demonstrated experience in one of these areas may substitute for the required Associate's degree on a year-for-year basis.

WORKING CONDITIONS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.

Work Environment : Work is typically performed in a business office environment.

Hazards : Potential conflict situations.

Physical Demands : Primary functions require sufficient physical ability and mobility to work in an office; dexterity of hands and fingers to operate a computer keyboard and other technologies and office equipment; sitting, standing and walking for extended periods of time; kneeling, bending at the waist; lifting, pushing, pulling and carrying equipment, supplies and materials weighing up to 25 pounds; repetitive hand movement and fine coordination to use a computer keyboard; hearing and speaking to exchange information in person or on the telephone; seeing to read, prepare and assure the accuracy of documents.

CLASSIFICATION AND SALARY :

This position is classified as a Fiscal Services Associate I on the Confidential, Professional and Management Salary Schedulefor 260day employees. The Salary Schedule can be found here .

SALARY : $51,257.00 - $61,204.00

FTE : 1.0

WORK YEAR : 260 days

GRADE : 7

STATUS / FSLA : Non-Exempt

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees.Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS / OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP / IAP, after serving six months under a PERS employer.

For moreinformation about additional benefits or compensation options by employee group, please visit our website at : https : / / www.pps.net / Page / 1635

Salary : $51,257 - $61,204