Position Type :
CENTRAL ADMINISTRATION / Human Resources Analyst
Date Posted : 12 / 23 / 2024
Location : Central Office
OVERVIEW OF THE ROLE :
- Under the direction of the Executive Director of Human Resources, this position performs a variety of analytical and technical duties in support of assigned Human Resources functions;
provides assistance to prospective and current personnel; provides information and assistance to employees, administrators, and the general public regarding personnel
functions, District policies and procedures; prepares and maintain a variety of personnel file records and reports; supports administration of workers comp claims; supports reporting
and management of unemployment insurance claims; responsible for ensuring legal record keeping, tracking, documentation, and compliance of COBRA, FMLA, Maine PFML, ADA, and
related processes; supporting employees with mandated trainings and documenting completion; maintaining District systems for tracking and monitoring employee professional
development to include lane / step change requests and employee course reimbursements; support new staff orientation and provide support to other areas of HR as needed. The
Human Resource Personnel Coordinator is customer service oriented and responsive to theneeds of past, present, and future PPS team members. This is a full time, year round position.
DUTIES AND RESPONSIBILITIES :
Perform a variety of technical duties and provide assistance to personnelCoordinate with other departments and desks such as Payroll, Network Teams, etc.Compose, prepare, type and distribute correspondence, forms, records and otherassigned personnel reports
Participate in meetings, workshops, and seminars as assigned for the purpose ofconveying and / or gathering information required to perform functions
Provides backup and assistance to HR Analysts during peak hiring periods (crosstraining with Analysts required)
Processes tuition reimbursement requestsRun reports as needed for internal and external requirementsAdhere to employment laws and regulations for the purpose of maintainingcompliance with current legal requirements
Communicate and coordinate with the Maine Department of Education and otherexternal agencies to ensure compliance
Review materials for compliance with District policies and other applicable rules andregulations
Monitor expiration of certifications and licensures and maintain related daNotify employees of expiration dates for certifications and licensuWork with Executive Director of Human Resources and district staff in the creation,implementation, maintenance, and training of updated programs and processes to
include human resources management systems, digital systems for conducting the
hiring, processing, and personnel file maintenance for all employees, and oth
technology-based support modules
Work directly with staff, site administrators, district administrators and outsideagencies on personnel matters
Work with HR Project Manager to track leaves and related absencesTrack, maintain, log and file time sensitive materials as it relates to a variety of leavsuch as FMLA / PFML, ADA, personal leave, medical leave, Catastrophic leaves,
sabbatical, paid and unpaid leaves, etc.
Prepare and maintain documents and materials related to all leave typesAssist HR Project Manager with determining potential exhaustion of benefiPrepare documents and materials related to exhaustion of benefiTrack and send out letters for employees regarding exhaustion of benefiMails COBRA paperwork to terminated employees and employees who have had achange in status that includes loss of employer-sponsored benefi
Supports Benefits Open EnrollmeAdvises employees regarding HR programs, practices, and procedures. Regularlycalled upon to interpret and implement collective bargaining agreements
Coordinates and maintains various departmental, legal, and employee filOversees the preparation and mailing of annual reasonable assurance letters,pursuant toPublic Law 94-566 (Federal Unemployment Compensation)
Oversees the preparation and mailing of annual contracts letters for probationary andcontinuing contract teachers
Advises and inform employees on staffing policies and procedurePerforms back-up duties for personnel reporting requirements to the StateManages and interfaces with internal and external contacts regarding unemploymentbenefi
Completes Unemployment Compensation claims and processResearch laws and procedures relating to current and new legislation pertaining toHuman Resources issues
Gather data and participate in meetings for Americans with Disability (ADA),Interactive meetings.
Analyze corresponding contract language to ensure compliance.Assist in running reports as needed from various databases for internal and externalrequirements.
Notify payroll and accounting of pertinent information as it relates to personnel / payroll mattersResolve personnel-related issues and concerns with discretion and confidentialiRefer difficult or sensitive issues to supervisor as needWork in conjunction with the payroll department to ensure accuracy in salaryplacement, position control, and employee payments.
Provide assistance to the public; screen visitors and phone calls; take and relaymessages as appropriate
Maintains good relations with internal customers and constantly responds to a varietyof questions
Supports Executive Director in the creation of credential plans for new hires and tracksfor completion
Act as liaison to Academic Department and Maine Department of Education oncredentialing, certification and licensing issu
Monitors and supports professional development systemsOversees Vector system and ensures staff compliance with mandatory trainingSupports staff with professional development goals, utilizing Vector to trackcertification requiremen
Work with PLBSS Coordinator to support staff with certification and lane / step changMonitors HR benefits inbox and ticketing system, responds in a timely manner, aensures inquiries are directed appropriately
Prepares, processes and codes purchase orders and invoices for assigned officeprogram as directed
Monitors inventory levels of office supplies and materials; order office suppliesmaterials as appropriate. Receives, sorts, reviews and distributes incoming mail
Operates a variety of office equipment including a calculator, copier, fax machincomputer and assigned software
OTHER DUTIES :
Performs other duties and related tasks as assigned.EDUCATION, TRAINING, AND EXPERIENCE :
KNOWLEDGE OF :
Human Resource applications such as ADP, Frontline, MUNIS, etc.Personnel office functions, practices, policies and procedureRecruitment and staffing procedureModern office practices, procedures and equipmenInterpersonal skills using tact, patience and courtesy.Record-keeping and report preparation techniques.Operation of a computer and assigned software.Oral and written communication skills.Correct English usage, grammar, spelling, punctuation and vocabulary.ABILITY TO :
Perform a variety of responsible clerical duties related to staff.Answer telephones and greet visitors in a professional and courteous manner.Interpret, apply and explain rules, regulations, policies and procedures.Communicate effectively both orally and in writing.Establish and maintain cooperative and effective working relationships with others.Operate a variety of office equipment including a computer and assigned softwarMaintain records and prepare reports.Type or input data at an acceptable rate of speed.Complete work with many interruptions.Understand and follow oral and written instructions.EDUCATION AND EXPERIENCE :
Any combination equivalent to : three years of increasingly responsible clerical orhuman resources experience involving frequent public contact; college-level course
work in business, human resources or a related field preferr
Bilingual PreferredExperience working in multicultural and / or diverse communities or school systemsAbility to coordinate and collaborate with diverse groups of professionals acrossmultiple departments and organizations to achieve unified, consistent practic
Highly responsive and oriented towards transparency and proactive, explicitcommunication
Excellent oral and written communication skills, including the ability to workcollaboratively with schools / departments
English language proficiency required. Multilingual proficiency prefeCombinations of applicable education, training, and experience, which provide theknowledge, skills, and abilities necessary to perform effectively in the position, will be
considered
CERTIFICATE AND LICENSE REQUIREMENTS :
Maine State fingerprint (CHRC) authorizationPHYSICAL DEMANDS :
Light physical effort required
