What are the responsibilities and job description for the School Admin Assistant II - 0.50 FTE - Clark K-5 position at Portland Public Schools?
Posting Timeline
PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.
This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.
Position Details
Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attracttalented educators who model the core PPS Educator Essentials .With the District's focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.
The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran's status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.
504 Coordinator : Katie Loewen, kloewen@pps.net , 503-916-3337 x63337
ADA Coordinator : Jey Buno, jbuno@pps.net , 503-916-3360
Title IX Program Manager : Bobby Cruz, bcruz@pps.net , 503-839-3660
Accessibility Statement
POSITION SUMMARY
Provide administrative support to students, family, school community, and staff through a variety of tasks. Act as a primary contact to provide guidance to students and family members. Perform a potentially diverse range of tasks including compiling communication materials, supporting student events, and providing guidance on completing PPS enrollment processes. Support school staff and administrators.
REPRESENTATIVE DUTIES
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification. Some or all of the duties may be applied to a specific position based on the size and needs of the school.
- Provide communication assistance to Building Administrators and staff by formatting and distributing communications by hard copy, email, and website information updates. Update and format communication materials include websites, newsletters, and social media posts.
- Support Vice Principals / Assistant Principals by coordinating meetings, preparing and organizing required documentation, scheduling appointments, and assisting school partners, and other organizations. Documentation may include but not limited to disciplinary or class scheduling materials.
- Assist students and parents in making appointments with counselors, answering phone calls and recording messages for the Counseling Office.
- Enter information into various systems and tracking documents, including updating student grade information. Prepare transcripts and submitting requests, ensuring graduation requirements are met.
- Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
- Help coordinate student and community events. Order materials, track participation, and provide day of / on site coordination. Prepare event programs for distribution at events.
- Graduation support typically includes creating graduation programs, ordering and distributing caps and gowns.
- Student conference schedules entered into systems. Send communications to students and parents.
- Complete all work using a Racial Equity and Social Justice lens as outlined in board policies. Participate in staff development, in-service trainings related to diversity, equity and inclusion in the workplace and in K-12 education. Model appropriate behaviors.
- Routinely meets and interacts with the public, staff, and students in situations which require tact, discretion and courtesy.
- Greet visitors, ensure security procedures are followed, and visitors are signed into systems.
- Receives and resolves concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
- May complete tasks associated with the School Administrative Assistant III but they will not comprise the majority of responsibilities.
- Provide medication to students in compliance with documented and approved plans. Responsible for minor first aid duties in the absence of the school nurse.
EDUCATION AND EXPERIENCE
KNOWLEDGE AND ABILITIES
WORK YEAR : 210 days
COMPENSATION : $21.62- $27.22per hour
FTE : 0.50 FTE (20 hours per week)
Benefits Information
Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees.Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.
Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS / OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP / IAP, after serving six months under a PERS employer.
For moreinformation about additional benefits or compensation options by employee group, please visit our website at : https : / / www.pps.net / Page / 1635
Salary : $22 - $27
