Payroll/Benefits Specialist/Accounting Clerk

Working at the PVSD, you will be a key contributor to the Business Office of the school Reporting to the Chief Business Official, you will be in charge of payroll completion, benefits administration as well key accounting tasks, including financial record keeping. This is a wonderful opportunity for an accounting professional!

PORTOLA VALLEY SCHOOL DISTRICT
4575 Alpine Road, Portola Valley, CA 94028   (650) 851-1777

Notice of Classified Employment Opportunity: Starting 2024-2025 School Year

POSITION: Payroll/Health & Welfare Benefit Specialist: 12 month position

LOCATION: District Office

SCHEDULE: 8 hours daily (8:00 AM – 4:30 PM), 5 days per week (1.0 FTE assignment)

SALARY:  $43.02 to $52.29

POSTING DATE:     February 6, 2025

CLOSING DATE:     Open Until Filled

START DATE:          Immediately

Payroll/Benefits Specialist/Accounting Clerk 

12 month Classified Position 

General Summary: 

Under the direction of the Chief Business Official, perform complex financial record keeping  activities related to the District’s payroll and benefit systems, including maintenance of detailed  records for a variety of employee groups. 

ESSENTIAL DUTIES: 

• Electronically process payroll, payroll deductions, and perform regular updates to payroll  system to include new hires, transfers, promotions, and annual and/or mid-year  adjustments. 

• Transition to new County Office software (as applicable). 

• Assume full responsibility for all payroll processes. 

• Assume responsibility for position control, and beginning of year pay cycles set up. • Prepare supplemental payrolls and adjustments, and any other irregular or non-recurring  payments. 

• Calculate and process approved retroactive pay raises. 

• Process all classified and certificated employee timesheets, and tabulate hours worked to  ensure compliance with payroll rules and contract language. 

• Receive and process information related to employee attendance, and accrued leave and  vacation time for both the District and staff. 

• Monitor temporary and intermittent employee eligibility for paid sick leave. • Monitor employee use of leave time to ensure accrued leave is not exceeded by individual  employees without processing pay dock within the same pay period. 

• Communicate clearly with all District personnel and the public in person, by phone, and by  email on all related payroll and benefit issues, and provide exceptional customer service. • Post and make mathematical computations rapidly and accurately, and prepare  spreadsheets using appropriate computer programs. 

• Receive and distribute payroll warrants, W-2 forms, retirement statements, and other  related forms and materials associated with the position. 

• Help manage the District’s health & welfare benefit administration. 

• Assist CBO in audit, accounting, and budget preparation and reporting 

• Help coordinate benefits for retirees and exiting staff, including COBRA, billing for  employee share of costs, documenting actual expenses for retirees over Medicare age or  accessing insurance through the “exchange”. 

• Coordinate enrollments and election deductions for employees. 

• Work with employee benefit specialist to provide 403(B)/457 compliance (employee and  employer). 

• Plan, organize, and prioritize workload to meet all deadliness 

• Carry out complex assignments without immediate supervision, and understand and follow  written and oral instructions. 

• Ability to work cooperatively, confidentially, and with discretion. 

• Willingness to perform other duties directly related to business office tasks, as assigned. 

ACCOUNTS RECEIVABLE: 

• Invoice retirees for health, dental, vision 

• Process payments from retirees when made

• Monthly reconciliations 

ACCOUNTS PAYABLE: 

• All monthly Accounts Payable related to payroll 

• Tax payments 

• Retirement payments 

• 403(B) and 457 plan contributions 

• Section 125 plan payments 

• Health Savings Account (HSA) payments 

• Voluntary life, disability, cancer insurances 

• All health and welfare contributions 

• Additional AP functions and responsibilities as necessary 

DUTIES ASSOCIATED WITH THE AFFORDABLE CARE ACT (ACA): 

• Twice per year calculation of employee deduction of premiums, process in payroll system, and  communicate to staff. 

• Tracking of health insurance eligibility for temporary and intermittent employees. • Generate and distribute IRS Forms 1094 and 1095. 

• Monitor intermittent employees for total days worked equal to or greater than 30 in any given  year. 

• Track total sick leave accrual for intermittent employees and pay out in accordance with  district policy. 

• Monitor, reconcile and report leave time accruals on all monthly payrolls for active employees. KNOWLEDGE OF: 

• Current office methods, practices, and procedures, computer programs, business English,  spelling, and mathematics. 

• Methods, rules & regulations, practices, and procedures of payroll and benefit record keeping. • CALPERS and CALSTRS retirement program administration. 

• Standard office equipment found in a typical, modern office environment.  • San Mateo County Office and applicable State agency resources, procedures,  processes, and deadlines.

 

 

Salary : $43 - $52