What are the responsibilities and job description for the Day of Function Event Coordinator (seasonal/part-time) position at Portsmouth Elks Lodge 97?
Day of Function Event Coordinator (Seasonal/Part-Time)
Position Type: Seasonal / Part-Time
Schedule: 8-12 hours per shift, primarily weekends
Season: May- Mid November
Position Overview:
The Function Room Coordinator is responsible for overseeing the smooth execution of special events, primarily weddings, from setup to teardown. This seasonal, part-time position plays a key role in ensuring that each event runs seamlessly and meets both client and venue standards. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and communication skills.
Key Responsibilities:
- Serve as the primary on-site contact for clients and vendors on the day of events
- Maintain and manage the event timeline to ensure smooth execution of receptions
- Assist with and supervise the setup of the ceremony and function room, ensuring accuracy and aesthetics
- Lead and coordinate wedding ceremony run-throughs
- Oversee and assist with setup and breakdown of décor and equipment
- Perform final checks of guest areas to ensure readiness and compliance with event requirements
Communicate effectively with catering teams to coordinate food service timing Liaise with bartending staff to confirm beverage service expectations
- Oversee vendor arrivals, setup, and schedules to maintain event flow
- Ensure compliance with opening and closing protocols for the function space
- Be physically capable of lifting chairs and moving tables as needed
Qualifications & Skills:
- Previous experience in event coordination or hospitality preferred
- Strong communication and organizational skills
- Ability to work independently and take initiative
- Professional demeanor and customer-focused attitude
- Capable of handling physical demands, including lifting and moving furniture
- Flexibility to work weekends and extended hours during events
Compensation: [based on event type]
To Apply Please submit your resume and a brief cover letter outlining your interest and relevant experience to [waterfrontattheelks@gmail.com]
Job Type: Part-time
Expected hours: 8 – 12 per week
Benefits:
- Flexible schedule
Schedule:
- Evenings as needed
- Evening shift
- Holidays
- Morning shift
- Nights as needed
- Rotating weekends
- Weekends as needed
- Weekends only
Work Location: In person