Office Assistant/Dispatcher

We are looking for a competent Office Assistant/Dispatcher to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Applicant should be well organized and able to work without direct supervision.

Responsibilities

• Answer client phone calls/messages and assist with scheduling appointments
• Direct all messages to the appropriate parties
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers and colleagues
• Daily upkeep of office areas
• Send marketing emails periodically
• Day-to-day management of plumbing schedule

Skills

• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office & Google Applications

Required hours are Monday - Friday 8-5 with a 1 hour lunch break

Administrative Duties:

• Scheduling
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media

Financial Duties:

• Processing payments

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• People-oriented -- supportive and fairness-focused

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• Open to applicants who do not have a college diploma
• Open only to individuals looking for a full-time, year-round position
• In-office only - Not a work from home position

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Do you have a clean background and able to pass a drug test?

Work Location: In person

Salary : $19 - $23