Administrative Assistant

The Administrative Assistant will provide comprehensive support to ensure the smooth and efficient operation of the office. This role involves coordinating administrative office services such as facilitating general business activities, processing sales orders, maintaining records, and supporting internal teams. Additionally, the individual in this role will provide excellent customer service to boost overall customer satisfaction and experience at POSS.

• Assist with ensuring orders are inputted and processed timely
• Prepare reports to ensure timely process of orders
• Follow-up with Vendors to ensure timely delivery of products
• Assist with administrative tasks such as updating pricing in our software program and on our website
• Provide support to sales representatives, prepare quotes, and manage customer correspondence
• Offer customer service through email and phone support
• Use SharePoint for file organization and maintain daily document scanning tasks
• Assist with various administrative and organizational duties as needed
• Answer phones

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• This position requires duties to be performed daily.
• Must be able to read, comprehend, write, perform calculations, input accurately, reason, and analyze. Strong customer service and the ability to communicate effectively is highly important.

NOTICE

• Drug testing: Employees may be selected at random for drug/alcohol testing if at any time the Company feels the employee is under the influence of drugs or alcohol. Any employee involved in an on-the-job accident or injury will be required to submit to a drug/alcohol test.
• Background Check: Prior to making an offer of employment, or after making a conditional offer, the Company may conduct a job-related background check. The background check may consist of prior employment verification, professional reference checks, education confirmation, criminal background, and/or credit checks, as permitted by law. Third- party services may be hired to perform these checks. All offers of employment and continued employment are contingent upon a satisfactory background check. The candidate will be notified if such a background check is required.
• AT-WILL NOTICE: Employees are not hired for any definite or specified period even though employee wages are paid regularly. Employees are at-will with the Company and the employment can be terminated at any time, with or without cause and with or without prior notice. Company policy requires all employees to be hired at will and this policy cannot be changed by any oral modifications. There have been no implied or verbal agreements or promises to an employee that they will be discharged only under certain circumstances or after certain procedures are followed.  There is no implied employment contract or any other Company document or written or verbal statement or policy.

For those applying for this position you may do so by submitting your resume through really.com. Please do not call the office or come by our office to inquire about this position as all duties and responsibilities are outlined in this job description. Pay is discussed with candidates that qualify and are asked to come in for an interview.

Job Type: Part-time

Expected hours: 24 per week

Schedule:

• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Ability to Commute:

• Tallahassee, FL 32304 (Required)

Work Location: In person