Administrative Coordinator

Description

JOB OBJECTIVES: The Administrative Coordinator provides general support to the Executive Director including staff support for the Board of Directors, assists with Board and Agency events, develops required reports and communications with the Board of Directors, and completes required reports for licensing purposes. The position also supports the Marketing Director in data entry and communications with donors and potential donors including year-end and other reports. The position may also provide support for Division Directors as needed in data entry to ensure rates and billings are accurate. The Administrative Coordinator models the mission, vision, and values of the Agency in all interactions. 

JOB RESPONSIBILITIES AND DUTIES:

• Work as part of the administrative team to ensure mission centered and vision focused outcomes.
• Provide customer service, answer, and transfer phone calls, answer questions from the public, direct community members to correct locations.
• Model the Agency vision and values in all interactions.
• Actively participate as a member of the Administration Management Team.
• Provide general support to the Executive Director including staff support for the Board of Directors.
• Take notes and provide note summaries for all Board and Financial Committee meetings.
• Assist with Board and Agency events, develop required reports and communications with the Board of Directors
• Provide support for the Marketing Director in data entry and communications with donors and potential donors including year-end and other reports.
• Complete required reports for licensing purposes
• Develop and manage storage system for confidential/fiscal hard copy data.
• Central point of contact for supply and equipment ordering. 
• Maintain ordering files.
• Take notes and provide note summaries for all Management and Leadership Team meetings.
• Perform general typing/keyboarding, filing, copying employment packets, and administrative support as needed.
• Participate as a member of Agency teams based on interest; provide support for Agency and the Admin team as needed.

Qualifications

JOB REQUIREMENTS: 

• High School Diploma/GED
• 2 years post-secondary training or experience in Administrative Coordinator job functions.
• Demonstrated effective interpersonal, communication, and customer service skills.
• Demonstrated complex thinking skills, problem-solving, and ability to use a systems approach.
• Attention to detail and highly organized.
• Demonstrated data entry proficiency, keyboarding, and experience with office systems.
• Computer proficiency in Microsoft Office 365 suite including Word, Teams, Excel, and PowerPoint.
• Must be able to successfully complete a Department of Human Services Background Study.
• Valid driver’s license, successful completion of a driving record check, and proof of automobile insurance.
• Full COVID-19 vaccination required.

Salary : $19 - $22