What are the responsibilities and job description for the Poteau Virtual Academy Secretary/Administrative Assistant position at Poteau Independent School District 29?
Title: 2025/2026 PVA Secretary/Administrative Assistant (10 Month)
Description: Position Title: PVA Secretary/Administrative Assistant
Qualifications:
-
High school diploma or equivalent
- General secretarial, office management, and people skills
- Knowledge of computer applications including word processing and spreadsheets
- Organizational skills, accuracy and attention to detail
- Self-motivated
- Ability to work independently
- Ability to communicate effectively
- Friendly, positive attitude
- Willingness to learn new information and skills
- Ability to maintain self-control under stressful situations and workload pressure while maintaining a positive friendly attitude
- Ability to maintain strict confidentiality
Reports To: Poteau Virtual Academy Principal
Nature and Scope of Position: The Secretary/Administrative Assistant will be responsible for assisting the principal in the operation of the front office, maintaining student and personnel records, financial records, activity funds, and providing general support to ensure the smooth functioning of the school.
Major Duties Include but Not Limited To:
- Perform office routines and practices including answering phones, taking messages, and greeting and assisting parents and visitors.
- Provide timely computer-based production of letters, reports, and other documents as needed.
- Maintain timely and accurate records for staff, including attendance and other pertinent information.
- Enroll new students, drop students from roll, manage transfers, and effectively communicate with the other sites.
- Maintain student records.
- Compile and process office and custodial supply orders.
- Maintain site Google Calendar.
- Perform other duties as assigned.
Work Hours:
- 7:30 a.m. - 3:30 p.m.
- 1 hour for lunch
- 7 hour work day
