Staff Position - Campaign Coordinator

Description

The Campaign Coordinator is a full time position with The Potomac School’s Advancement Office with responsibility for the overall management and administration of the Growing ever Greater campaign for the Potomac School, including staffing the Board-led fundraising committee. Reporting to the Director of Advancement and working in partnership with the campaign team, this role will oversee meeting management - both the weekly internal committee meetings as well as external meetings with identified prospects; data entry and tracking in various databases; prospect research; gift processing; and donor stewardship.

Duties and Responsibilities:

• In collaboration with the Director of Advancement and the campaign team, manage the campaign pipeline and moves management process relating to leadership giving, including:
  • Prioritizing and organizing the prospect pipeline;
  • Developing targeted cultivation plans and solicitation strategies;
  • Preparing comprehensive briefing documents that include financial and biographical research and suggested talking points for volunteers and staff solicitors;
  • Providing data analytics to efficiently manage/prioritize campaign prospects;
  • Documenting all pertinent information relating to cultivation, solicitation, and stewardship in relevant databases.
• Liaise with key campaign volunteers, the director of advancement, and the Heads office to schedule cultivation and solicitation meetings - with accountability for all logistics and details relating to the meetings. Help coordinate campaign related events.
• Oversee all aspects of prospect research, including coordination with the campaign consulting firm and outside resources.
• Manage all aspects of data management relating to campaign giving, both electronically and in paper files as needed, ensuring that meeting notes and strategies are accurately recorded.
• Manage campaign gift processing, ensuring that donors are acknowledged both by staff and volunteers in a timely way, and that gift agreements and pledge documents are prepared, sent, and tracked. Coordinate with members of the advancement office to ensure donors are sent pledge reminders, tracking progress.
• Document all pertinent information regarding cultivating solicitation, and future stewardship, including fulfilling outstanding naming rights from the initial phase of the campaign.
• Oversee campaign reporting, collaborating with the campaign consultants where necessary to ensure that staff, volunteers, trustees, and others are informed of campaign progress and important metrics and analysis.
• Execute and manage the public phase of the campaign.

Qualifications:

• Bachelor's Degree and three years of related experience in development or fundraising in an independent school or nonprofit Advancement or Development office
• Outstanding oral, written, listening, and communication skills, along with the ability to present information concisely, accurately, and effectively
• Flexibility and a strong attention to detail
• Ability to balance competing priorities in complex situations and manage tight deadlines in fast-paced environment
• Consistently and reliably foster a spirit of collaboration by showing initiative, willingness to help others and commitment to team goals
• Ability to develop and maintain effective working relationships with volunteers, donors and prospects, administrators, and staff
• Ability to organize and prioritize work, combined with the ability to work independently with little supervision
• Assure discreet and confidential handling of all business  
• Expertise with Microsoft Office and the Google Suite is essential
• Experience with CRM databases is required; experience with Veracross is preferred
• Willingness to develop an understanding and appreciation of the culture and traditions of The Potomac School

In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.