Accounting Clerk

Full job description

Seeking a detail-oriented and organized Accounting Clerk to join our team. The ideal candidate will be responsible for maintaining financial records, processing transactions, and providing administrative support to the team. This role requires working knowledge of accounting principles, and the ability to work effectively and efficiently in a fast-paced environment while ensuring accuracy in all financial and administrative transactions

General Responsibilities:

• Data entry: Recording transactions into accounting and shop software, including invoices, customer credit card and check payments, vendor credits and payments made on vendor invoices / statements.
• Bank statement reconciliation: Assist with reconciling bank statements and bank transactions to company records and resolving discrepancies.
• Accounts payable processing and payment: Receiving, processing, verifying, and reconciling invoices. Charging expenses to accounts and cost centers by analyzing invoice/expense reports to balances. Process payments on vendor invoices based on reconciled vendor statements including payment, mailing, and filing.
• Accounts Receivable processing: receiving, processing, verifying, and reconciling customer payments including entering them into shop, accounting, and customer payment software. Deposit customer checks via remote deposit machine. Investigate and resolve discrepancies in payments received versus customer invoices and accounting records.
• Credit card reconciliation: Reconciling receipts and invoices against credit card charges / statements.
• Payroll: generating reports out of payroll software, entering and correcting time worked for employees. Calculate commissions and PTO for technicians.
• Purchasing: assist Parts department by reviewing invoices with them, resolving and correcting discrepancies in shop / accounting software, verifying credits for returns are received, setting up vendors in software
• Customer and vendor communication: Contacting vendors for invoices / statements and clients regarding payments.
• Data analysis: Reviewing financial data for accuracy and identifying potential issues.
• Compliance with accounting standards: Adhering to established company accounting procedures and policies.
• Maintaining accounting files: Organizing and updating financial documents.
• Administrative/Clerical: Answering phones, customer emails and general office support. Participation in various ad hoc requests and accounting projects. Other clerical duties as needed.
• Human Resources: Ancillary support to corporate HR

Qualifications:

• 3 years of experience working in an accounting clerical role, preferably in the automotive industry
• Reconciliation experience (receipts to credit card charges / statements, customer payments to billing invoices, payments and vendor credits to vendor statements)
• Experience working with accounting software (QuickBooks online) and payroll software (Paylocity)
• Experience working with Microsoft Office, particularly Excel and Google platforms
• Minimum High School diploma or equivalent required
• Possess exceptional written and verbal communication skills, including ability to articulate recommendations to others in a concise manner.

Skills:

• Confidential, understands the ethical standards for accounting information.
• Works well both independently and collaboratively with different levels of staff.
• Conscientious about timeliness of assignments and quality of work product.
• Handles multiple priorities and maintains control and order over the same.
• Exceptional work ethic with strong attention to detail.
• Must be bilingual (English/Spanish)

· Excellent organization skills and high attention to detail and accuracy in data entry and analysis

· Works effectively in a fast-paced environment

Hardware/Software Used:

Accounting and financial programs used by the organization: QuickBooks, Excel, Paylocity, and Fullbay.

Job Type: Full-time

Pay: $20.00 per hour

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 3 years (Required)
• Microsoft Office: 3 years (Required)

Ability to Commute:

• Lavon, TX 75166 (Required)

Work Location: In person

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: No less than 40 per week

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Lavon, TX 75166 (Required)

Work Location: In person

Salary : $20