What are the responsibilities and job description for the Project Coordinator position at Poulos & Bennett, LLC?
Leading land development firm Poulos & Bennett is actively seeking a Project/Permit Coordinator, for immediate employment in our Orlando, Florida office. This position provides a unique opportunity to join an established, well-respected, and growing Land Planning, Civil Engineering, and Construction Management firm with a variety and diverse range of projects. Our teams develop solutions to policy and design challenges and focus on providing our Clients with the highest quality services and technical expertise.
Responsibilities:
- Research in order to prepare agency Applications and Forms (what is required from each AHJ, hard copy/electronic);
- Coordinate with clients and/or owners to obtain signatures on Apps, fee checks, warranty deeds, HOA documents, legal documents (and any items required by agencies);
- Coordinate with consultants for their plans, reports and documents required by each agency submittal;
- Create DRAFT Submittal folders so that documents/reports/plans can be added/copied to at time of submittal;
- Prepare submittal cover letters and/or resubmittal letters; due diligence
- Submit/upload/deliver submittal to each agency per the requirements of that agency; update permit log
- Check with agencies on the status of review;
- Provide clients/owners and consultants, the Submittal or Response Letter with a Sharefile link of the full “Submitted Package” for their records;
- Save all Comment letters and emailed comments received from agencies and provide to clients;
- Obtain and save Approval letters, stamped approved Plans, and Permits and distribute to clients
- Research and prepare permit applications; coordinate signatures and fees with clients
- Finalize submittal packages to ensure accuracy, submit to various agencies; send submittal notifications
- Keep up with changing agency processes and requirements
- Download, save, distribute approvals, permits, stamped plans; update permit trackers
- Track submittals, send follow ups, keep clients informed of any changes
- Cover Receptionist desk as needed - answer phones, schedule conference rooms
Skills and Abilities:
- Proficient in MS Excel, Word, Outlook
- Highly organized, detail oriented
- Able to manage multiple tasks and meet deadlines
- Must work well in a team environment
Qualifications:
- BA/BS None or demonstrated equivalency of experience and/or education
- Experience and knowledge with Microsoft Office Suite; Excel, Outlook, PowerPoint
- Experience with construction and engineering document controls
- Experience with gathering and submitting updates to a project database
- Valid Florida Driver’s License and reliable vehicle
- 1-3 years of experience in land development, project management (residential or commercial) related experience preferred.
- Land development and construction experience preferred
This position offers the opportunity to work on exciting civil engineering projects while honing your project coordination skills. If you are a proactive individual with a passion for project management, we encourage you to apply for this role.
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Compensation Package:
- Bonus opportunities
Schedule:
- 8 hour shift
Application Question(s):
- How any years of experience do you have in permitting?
- How any years of experience do you have in submittals?
- How any years of experience do you have in land development?
- How any years of experience do you have in project coordination?
Ability to Relocate:
- Orlando, FL 32803: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $27