Legal Operations Manager Paralegal

Description

Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big Hearted - Passion, Caring & Warm, Joyful, Generous

Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback

Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Job Summary:

Powder Mountain is seeking a skilled and proactive Legal Operations Manager/Paralegal to support the Chief Legal Officer and lead the daily operations of our in-house legal department. This role serves as a central legal resource, supporting a wide range of functions including resort operations, real estate development, compliance, and corporate governance.

The Legal Operations Manager/Paralegal will take a strategic and holistic approach to managing legal workflows, driving operational efficiency, and enhancing the overall effectiveness of the legal function. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, dynamic environment. Experience in real estate, contract management, corporate legal matters, and in-house legal operations is strongly preferred. This is a hybrid role, able to be on-site as needed.

Perks of Joining Our Big-Hearted Champions: 

• Health, Vision, Dental Benefits
• 401K Plan and company match
• Employee Assistance Program 
• Generous Paid Time Off 
• Company provided Life Insurance & Short-Term Disability 
• Seasonal Ski & Summer Passes for self, self & dependents Buddy Vouchers
• Life Style Spending Account
• Education Assistance
• UTA Ski Bus Pass and Employee Shuttle Service 
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee Lunches
• Flexible and Hybrid Workplace Environment
• New Modern Office with Indoor/Outdoor Meeting Spaces

Requirements

Paralegal Responsibilities

Contract Management & Legal Documentation

• Prepare, review, and manage contracts including vendor agreements, leases, purchase and sale agreements, and development agreements.
• Maintain organized and up-to-date legal files and contract management systems.
• Format, notarize, and route legal documents for signature.

Real Estate & Transactional Support

• Support real estate transactions, including title review, document organization, transaction coordination, and post-closing documentation.
• Liaise with title companies and other external parties related to real estate matters.
• Monitor key dates and deliverables related to legal and real estate matters (e.g., renewal deadlines, option periods, escrow releases).

Corporate Governance & Compliance

• Prepare and maintain corporate governance documents such as resolutions, consents, and meeting minutes.
• Assist with permitting, regulatory filings, and compliance related to real estate, corporate, risk management, and general business operations.
• Provide support to the homeowner’s association with respect to corporate matters and design guideline enforcement.

Cross-Functional Legal Coordination

• Coordinate with internal teams (operations, development, membership, finance) to ensure legal compliance and support business objectives.
  • Manage contracts tied to purchasing through the finance department.
  • Coordinate with the finance and development teams on development-related contracts using the Procore construction system.
  • Assist with membership agreements and updates to the private club’s membership plan.

Legal Research & Administrative Support

• Conduct legal research and summarize findings for internal stakeholders.
• Provide general administrative support to the Chief Legal Officer.

Legal Operations Responsibilities

Systems & Process Management

• Design, implement, and manage legal department systems, tools, and workflows to improve efficiency and tracking.
• Oversee contract lifecycle management (CLM) processes including intake, templates, execution, and repository organization.
• Collaborate with IT and Finance to ensure seamless integration of legal tools with enterprise platforms.

Financial Operations & Vendor Management

• Assist with department budgeting and invoice review.
• Track and manage outside counsel spend, ensuring alignment with corporate financial goals.
• Serve as liaison with external counsel on billing and operational processes.

Governance, Compliance & Risk Management

• Support corporate governance tasks, including entity management and regulatory filings.
• Assist in developing internal legal protocols, policies, and training materials.
• Partner with internal teams on records retention, data privacy compliance, and legal risk assessments.

Reporting & Performance Monitoring

• Maintain dashboards and legal metrics for reporting on project status, team workload, and resource allocation.

Qualifications

• Bachelor’s degree required and a paralegal certificate from an ABA-approved program is a plus but not required.
• 3 years of paralegal and/or legal operations experience, ideally with exposure to legal operations, law firm management, or in-house legal department operations, and real estate, corporate, or hospitality industries.
• Strong knowledge of legal concepts related to contracts, property law, and corporate governance.
• Deep understanding of legal technology platforms (e.g., CLM, document management, entity management).
• Strong analytical acumen with excellent project management and communication skills.
• Proactive, collaborative, and highly organized with a problem-solving mindset.
• Proficient in Google Suite, Microsoft Office, document management platforms (e.g., DocuSign, SharePoint, or similar), and legal matter management applications.
• Ability to handle sensitive and confidential information with discretion.
• Passion for the outdoors is a plus