What are the responsibilities and job description for the Retail and Rentals Administrative Assistant position at Powder Mountain?
Description
Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.
We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are
Big Hearted - Passion, Caring & Warm, Joyful, Generous
Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback
Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless
Our Commitment To Equality
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.
Appearance Guidelines
Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.
Perks Of Joining Our Big-Hearted Champions
Job Title: Administrative Assistant
Department: Retail & Rental
Status: Year Round Full Time Flex Hourly
Reporting To: Director, Retail/Rental
Position Overview
The Administrative Assistant will play a critical role in supporting day-to-day business operations, coordinating communications, and facilitating the smooth execution of administrative processes. This hybrid position requires a professional with strong organizational and communication skills, capable of managing a variety of responsibilities both remotely and on-site.
Key Responsibilities
Primarily indoors with moderate noise levels, occasionally outdoors with exposure to elements. Comfortable working in a dynamic, seasonal business environment.
Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.
We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are
Big Hearted - Passion, Caring & Warm, Joyful, Generous
Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback
Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless
Our Commitment To Equality
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.
Appearance Guidelines
Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.
Perks Of Joining Our Big-Hearted Champions
- Health, Vision, Dental Benefits
- 401K Plan and company match
- Employee Assistance Program
- Generous Paid Time Off
- Company provided Life Insurance & Short-Term Disability
- Seasonal Ski & Summer Passes for self, self & dependents Buddy Vouchers
- Life Style Spending Account
- Education Assistance
- UTA Ski Bus Pass and Employee Shuttle Service
- Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
- Powder Mountain Snowsports School Discounted Lessons
- Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
- Powder Mountain on-snow uniform for specific roles.
- Free On-site Gourmet Employee Lunches
- Flexible and Hybrid Workplace Environment
- New Modern Office with Indoor/Outdoor Meeting Spaces
Job Title: Administrative Assistant
Department: Retail & Rental
Status: Year Round Full Time Flex Hourly
Reporting To: Director, Retail/Rental
Position Overview
The Administrative Assistant will play a critical role in supporting day-to-day business operations, coordinating communications, and facilitating the smooth execution of administrative processes. This hybrid position requires a professional with strong organizational and communication skills, capable of managing a variety of responsibilities both remotely and on-site.
Key Responsibilities
- Provide administrative support to the Director, Senior Manager and department leads, including scheduling, calendar management, and internal communications
- Maintain and update inventory and vendor records, ensuring accuracy across systems and supporting inventory audits
- Assist with order processing, vendor communications, and invoice tracking in collaboration with purchasing and accounting teams
- Prepare routine sales, service, and operational reports for leadership review
- Coordinate seasonal staff onboarding and documentation, supporting HR in recruitment and compliance efforts
- Monitor and respond to internal and external inquiries via email and phone, ensuring timely and professional communication
- Support in-store operations as needed, including document handling, vendor deliveries, and records maintenance
- Manage office supply inventory and procurement for both remote and in-store teams
- Assist in the documentation and implementation of workplace safety protocols and standard operating procedures
- Coordinate required safety training for retail and service staff, including scheduling and maintaining training records
- Ensure proper documentation of certifications, incidents, inspections, and compliance reports in accordance with OSHA and local workplace safety regulations
- Partner with store leadership to communicate safety updates and reinforce a culture of safety and accountability
- Monitor certifications, expiration dates, and ongoing compliance requirements for relevant staff
- Assist the Uniform Coordinator in maintaining accurate uniform inventories and size records for all staff
- Track uniform distribution and returns at the start and end of each season
- Help coordinate uniform orders and exchanges, ensuring timely delivery and compliance with dress code standards
- Communicate with team members regarding uniform policies and assist with resolving related inquiries
- Support documentation and organization of uniform-related expenses, orders, and vendor records
- 3 years of administrative experience, preferably in a retail, service, or logistics-oriented environment
- Proficiency in Microsoft Office Suite and/or Google Workspace
- Experience with POS or inventory management systems (e.g., Shopify, Lightspeed) is strongly preferred
- Familiarity with bookkeeping or accounting platforms (e.g., QuickBooks) a plus
- Strong attention to detail, time management, and problem-solving skills
- Ability to maintain confidentiality and demonstrate discretion in handling sensitive information
- Excellent written and verbal communication skills
- Interest in the outdoor industry, ski/snowboard experience a plus but not required
- Flexible hybrid work schedule: 3–4 days remote, 1–2 days on-site per week (may vary based on need and seasonality of business)
- Occasional weekend or extended hours may be required during peak retail seasons
- Full range of body movements
- Reach, push, pull, lift, and carry objects that may be heavy (40 lbs)
- Prolonged periods of standing, walking, bending, and twisting
- Walk on even/uneven/slippery terrain
- Climb/descend stairs
- Manual dexterity to operate computer equipment regularly
Primarily indoors with moderate noise levels, occasionally outdoors with exposure to elements. Comfortable working in a dynamic, seasonal business environment.
