Site Admin and QAQC

Job Overview

The Admin/QAQC Officer is responsible for managing the day-to-day administrative functions and quality assurance/quality control (QA/QC) activities at Power Up Green Energy’s solar project site. This role includes overseeing documentation, coordinating with the onsite team, assisting in onboarding new employees, and ensuring all quality standards are met to achieve and maintain ISO 9001/2015 certification.

Key Responsibilities

Administrative Duties

• Manage Documentation: Prepare, control, and distribute all company quality documentation. Maintain accurate and organized records.
• Communication: Serve as the direct contact for HR regarding employee information, and handle correspondence with customers' representatives.
• Meeting Coordination: Schedule meetings, coordinate project requirements, and keep the team informed.
• Onboarding and Orientation: Assist with the onboarding and orientation of new employees.
• Software Management: Learn and support the use of company software to assist team members effectively.

Quality Assurance/Quality Control Duties

• QA Manual Management: Prepare and supervise all amendments and revisions to the QA manual.
• Project Monitoring: Oversee all quality-related activities on the project and ensure compliance with established standards.
• Auditing: Perform internal and external audits on behalf of management.
• Vendor and Contractor Verification: Ensure contractor quality requirements are specified and documented.
• Pre-bid Meetings: Attend and coordinate project requirements with bidders.
• Client Meetings: Attend quality management meetings with clients.
• Personnel Review: Evaluate the qualifications and training requirements of quality inspection personnel.
• Nonconformance Reports: Monitor and manage the disposition of all issued nonconformance reports.
• Quality System Effectiveness: Monitor, recommend, and implement improvements to the project quality management system.
• Field Inspections: Inspect work done by the field crew, document findings, and ensure all blocks pass inspections.
• Customer Complaints: Address and resolve all customer complaints.
• Documentation Control: Manage all project documentation upon completion.
• Statistical Reporting: Monitor and report on statistical methods.

Key Performance Indicators (KPIs)

• Documentation Accuracy: Ensure 100% accuracy in all quality documentation.
• Audit Compliance: Achieve a 95% or higher compliance rate in internal and external audits.
• Nonconformance Management: Resolve 100% of nonconformance reports within specified timelines.
• Customer Satisfaction: Maintain a customer complaint resolution rate of 95% within the first month of reporting.
• Onboarding Efficiency: Successfully onboard new employees within one week of their start date.
• Meeting Coordination: Schedule and coordinate 100% of required meetings on time.
• Quality Inspection Pass Rate: Achieve a 98% pass rate on all field inspections.