What are the responsibilities and job description for the Procurement Specialist position at PPLSI?
Job Summary
The Procurement Specialist, with moderate supervision, will be responsible for overseeing the contract management and procurement of goods and services.
Responsibilities
Scope of the Role
This role will collaborate with internal teams to assure all requirements are made for purchases according to company policy and procedures while obtaining the best purchase price to minimize corporate expenses. This roll also serves as a backup to the employee responsible for managing expense reports and travel.
Performance Outcomes
Issue Purchase Orders
Education, Knowledge, and Experience
Non-Exempt
Physical Requirements/ Work Environment
While performing the duties of the job, this position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to use hands and fingers to manage, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to sit, stand, talk, and hear. Minimal travel is required for this position.
The work environment characteristics and physical demands described here are representative of these an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Information
Location:
Ada
Department
9221 Accounting
Time Type
Full time
Commitment to Equal Opportunity
PPLSI conforms to all the laws, statutes, and regulations concerning equal employment opportunities. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, and basis of disability or any other federal, state or local protected class. We prohibit retaliation against individuals who bring forth any concerns, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any concerns or otherwise oppose discrimination.
If you require a reasonable accommodation to complete the application process, please contact Human Resources at: humanresources@legalshieldcorp.com.
The Procurement Specialist, with moderate supervision, will be responsible for overseeing the contract management and procurement of goods and services.
Responsibilities
Scope of the Role
This role will collaborate with internal teams to assure all requirements are made for purchases according to company policy and procedures while obtaining the best purchase price to minimize corporate expenses. This roll also serves as a backup to the employee responsible for managing expense reports and travel.
Performance Outcomes
Issue Purchase Orders
- Work purchase order requests from requisition console in Workday
- Send the approved Purchase Order to the right contact with any estimates attached for purchase
- Generate Reports for expiring contracts and notify businesses owners
- Obtain new signed contracts or help with terminations, if not renewing
- Communicate with business owner
- Input new executed agreements in Workday
- Update existing contracts when amendments occur
- Read contracts to confirm understanding of proper terms and conditions, pricing and payment schedules and which cost center will be impacted
- Review a list of documents provided by legal department to make sure accounting has received all new negotiated contracts with a budgetary impact to the company
- Review all requisitions as they come into Workday
- Compare options for best buy on price/quality
- Source purchases in Workday and complete purchases as necessary
- Communicate with vendors during the process to assure smooth process
- Reach out to departments about their current inventory on items purchased on a normal basis
- Analyze and verify assigned general ledger accounts to support accurate financial reporting and see that any needed corrections are processed timely
- Review expense reports for accuracy and completeness
- Assist employees with submitting expenditures
- Matches credit card charges to purchase order and/or contracts
- Obtain and attach supporting documentation to transactions
Education, Knowledge, and Experience
- Bachelor's degree in accounting desired, but other related degrees and experience will be considered
- Preferred 1-3 years of Accounting, Purchasing, or Contract Management experience
- Knowledge of standard office practices and procedures
- Excellent organizational skills and the ability to prioritize is necessary
- Communication skills are a high priority
- Initiative-taking, self-managed, ability to think independently and performance driven characteristics are desired
- Highly analytical, meticulous and a demonstrated keen sense of business management, proven ability to communicate innovative ideas and ability to deliver solutions are desirable skills needed for success
Non-Exempt
Physical Requirements/ Work Environment
While performing the duties of the job, this position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to use hands and fingers to manage, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to sit, stand, talk, and hear. Minimal travel is required for this position.
The work environment characteristics and physical demands described here are representative of these an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Information
Location:
Ada
Department
9221 Accounting
Time Type
Full time
Commitment to Equal Opportunity
PPLSI conforms to all the laws, statutes, and regulations concerning equal employment opportunities. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, and basis of disability or any other federal, state or local protected class. We prohibit retaliation against individuals who bring forth any concerns, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any concerns or otherwise oppose discrimination.
If you require a reasonable accommodation to complete the application process, please contact Human Resources at: humanresources@legalshieldcorp.com.
