Event Experience Designer

Event Experience Designer

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

Applicants must currently reside in Hawaii to be considered for this role and be able to attend client meetings, events, site inspections, etc. in person.

Responsibilities (include, but not limited to):

• During a program's bidding and proposal phase
• Main POC for Sales and Creative Team
• Operational, vendors (includes vendor outreach for inventory questions/quantities), venues (includes venue outreach for inventory quantities/event space), interactive elements, custom builds, branding
• Build out costing sheets and oversee budget development while identifying opportunities for efficiencies and cost savings on all events
• Responsible for the development of quote line-item details, costing and pricing in alignment with program development vision, sales and creative strategies, and client specifications.
• Internal Program Handover
• Program's Initial Costing
• Create initial costing for your assigned group.
• Vendor outreach to get all rentals, AV and entertainment on hold.
• Once the costing sheet is developed, you will turn the file over to the assigned Event Producer.
• During a program's planning phase
• Event Producer support
• If they have any questions regarding branding, installations or custom builds or if you handled anything prior to the program handover call, they might have questions along the way for you
• Develop a detailed Event Blueprint for each assigned program
• Create and manage a decor & inventory pull list for each assigned program
• Research, develop and maintain business relationships with supplier/partners
• Manage and update vendor/supplier and venue/hotel lists

Qualifications

• 5 years of experience in Event Management of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred.
• Excellent interpersonal and communication skills with a diverse group of vendors and coworkers.
• Ability to multitask and manage multiple events simultaneously under tight deadlines.
• Strong ability to meet deadlines, recognizing their importance in ensuring the smooth execution of event timelines.
• Experience creating and managing event budgets.
• Experience negotiating and managing vendor contracts to stay within budget.
• Strong attention to detail to ensure budgets and financial costing sheets are accurate and reliable.

Salary: $80,000-85,000

Benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, 401(k) with match, paid holidays, vacation, and sick time, parental leave, cell phone stipend, pet insurance, plus additional benefits.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.