Project Administrator - Part Time

Project Administrator

The purpose of the Project Administrator is to support the Fabrication and Service departments with scheduling, procurement, coordination, customer service, invoicing, project details, cost reporting and departmental finance. Prepare weekly active project list and status along with costs and labor details. Contact customers to collect details regarding purchase orders, shipping, billing, scheduling, and site access.  Assist team members with weekly, monthly, and quarterly scheduling, cancellations, and schedule changes. Run job costing reports to stay on top of budgets. Procure and manage all parts for fabrication and equipment jobs.

Reporting

The Project Administrator will report to the Service Coordinator Manager.

Duties and Responsibilities

• Update and present weekly project progress, budget, labor, and material costs.
• Dispatch work orders using online platform and follow up with customer.
• Prepare, submit, track, input payments, follow up on invoice aging.
• Procure materials needed for both departments, monitor delivery.
• Contact customers with updates on scheduling and billing.
• Maintain all customer financial information, credit lines, update in accounting system.
• Create strong vendor relationships to help procure materials effectively.

• Answer phone calls and receive deliveries.

• Keep workspace clean and organized.
• Other tasks and projects as needed and directed by manager.

Qualifications

Strong organizational skills

Exquisite interpersonal, written, and oral communication skills

Strong accounting and finance understanding and reporting

Preferred: Enrolled in or achieved an associate or bachelor's degree in accounting, management, or related field

Part-Time Position

Hours: Monday-Thursday

20-25 hours a week based on needs

In person