Administrative Assistant- Excellent Benefits - Spanish Speaking

Summary

The Practice of Peace Foundation is a dedicated nonprofit organization committed to empowering underserved communities by addressing systemic barriers to self-sufficiency. POP’s mission is to foster meaningful change through compassionate services, emphasizing health realization and personal growth. As a Case Manager, you will work collaboratively with Social Workers to provide comprehensive support to individuals facing challenges in housing, employment, education, and health. This role involves counseling clients, assessing their needs, and guiding them toward achieving self-sufficiency and personal development.

Key Responsibilities

Administrative Support

• Provide administrative support to the Shelter Director and staff, including scheduling meetings, preparing documents, and managing correspondence.
• Maintain and update shelter records, including client files, volunteer logs, and staff schedules.
• Answer phone calls and emails, directing inquiries to the appropriate personnel.
• Organize and maintain office supplies, ensuring adequate stock levels.

Client and Volunteer Coordination

• Greet and assist shelter residents, visitors, and volunteers in a professional and compassionate manner.
• Help coordinate volunteer schedules and maintain volunteer records.
• Assist with intake procedures by ensuring proper documentation is completed and filed.

Operations and Compliance

• Assist with data entry, reports, and documentation to ensure compliance with shelter policies and regulatory requirements.
• Support the coordination of shelter programs, events, and training sessions.
• Track and maintain financial records, including petty cash management and expense reports.

Facility and Safety Assistance

• Assist in maintaining a clean and organized office space.
• Ensure emergency contact lists and safety protocols are up to date.
• Support shelter staff in coordinating maintenance and facility-related requests.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Human Services, or a related field preferred.
• 1-3 years of administrative experience, preferably in a nonprofit, social services, or shelter setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Passion for supporting individuals experiencing homelessness or crisis situations.

Work Conditions

• Office environment within a shelter setting.
• Occasional evening or weekend work may be required for events or special projects.

Join us in making a difference! If you are organized, compassionate, and dedicated to supporting those in need, we encourage you to apply.