What are the responsibilities and job description for the Office Manager - Prairie Band Propane position at Prairie Band, LLC?
Description :
Primary Accountabilities :
The Office Manager is responsible for answering and routing incoming telephone calls as well as taking and relaying messages, greeting visitors and performing general clerical and accounting duties.
Major Duties :
- Professionally administers all incoming calls which includes paging, transferring and screening calls.
- Takes and relays messages for drivers.
- Collects payments from customers and enters information into Lynx system on a daily basis.
- Answers customer questions in a timely manner.
- Checks mailbox dail, opens and distributes to employees
- Greets visitors and callers with a pleasant attitude.
- Provides general administrative, communication, and organization support to staff.
- Performs general administrative tasks which include mailing documents, copying, organizing, scanning and faxing, and maintaining Prairie Band Propane facilities.
- Receives, routes, and sends faxes to appropriate staff in a timely fashion.
- Maintains office calendars both electronic and paper as well as coordinates office activities.
- Ensures office / reception area maintains a professional appearance at all times.
- Maintains documentation by scanning, archiving and other methods of converting physical files to electronic format.
- Organizes, purchases, displays and distributes marketing materials such as business cards, brochures, annual reports and other marketing materials.
Requirements :
Physical Demands :
Work Environment :
Additional Duties :
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
Indian Preference Exercised :
Prairie Band, LLC is subject to Title 22 : Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).
PBLLC
PI33b627aa6680-30511-36878507
