Payroll/HRIS Administrator

Job Title: Payroll/HRIS Administrator

This is a critical role that supports the HR department and ensures employees are compensated accurately. The Payroll/HRIS Administrator will manage and oversee our payroll & HRIS system and processes.

Key Responsibilities:

• Payroll & Tax Processing:
• Prepare and process payroll for all employees, ensuring accuracy and compliance with company policies and regulations.
• Partner with third-party administrators to apply for state tax setup as needed.
• Calculate and record earnings, deductions, and adjustments, including overtime, bonuses, and commissions.
• Review payroll reports and make necessary corrections before final submission.
• Compliance and Reporting:
• Ensure compliance with federal, state, and local payroll regulations and labor laws.
• Prepare and submit required tax filings, reports, and payments on time.
• Maintain accurate and up-to-date payroll records and employee files.
• Employee Support:
• Address employee inquiries regarding payroll, deductions, and benefits.
• Assist with onboarding and offboarding processes, ensuring accurate data entry for new hires and terminations.
• System Management:
• Maintain and update HRIS/payroll software and systems to ensure accurate data processing and securities.
• Collaborate with IT and third-party software administrators to troubleshoot any technical issues related to the systems.
• Auditing and Reconciliation:
• Conduct regular audits of payroll data to identify and resolve discrepancies.
• Assist HR with regular audits of employee data and help resolve system issues.
• Assist with year-end processes, including W-2 and 1099 preparation and audits, ensuring all reconciliations are completed accurately.
• Collaboration:
• Work closely with the HR department on various people and payroll-related matters, including benefits administration and employee classification.
• Contribute to process improvements to enhance payroll efficiency and accuracy.

Requirements:

• Bachelor's degree in accounting, Finance, Human Resources, or a related field (preferred).
• Proven experience as a Payroll/HRIS Administrator or in a similar role.
• Strong knowledge of payroll software and systems; familiarity with specific software is a plus.
• Understanding of federal, state, and local payroll regulations and compliance requirements.
• Excellent analytical skills and attention to detail.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional communication skills, both written and verbal.
• Professional integrity and the ability to handle sensitive and confidential information.