This position assures a supportive role in the daily operation of Attorney department providing assistance to staff in the area of administrative support.
ESSENTIAL DUTIES :
Open, sort and distribute incoming mail, arrange for outgoing mail and packages to be sent.
Prepares correspondence, resolutions, financial statements or other documents using word processing and / or spreadsheet.
Prepares invoices and bills for approval by Tribal Council and processing through the Finance Department.
Prepares annual Tribal political contributions.
Receives and responds to Indian Child Welfare Act notices.
Performs office related tasks, including but not limited to : inventory, budgeting, filing.
Answers phone and navigates information requests.
Schedules meetings and arranges meeting preparations, including but not limited to : reserving, rearranging room set-up, ordering supplies, etc.).
Updates Law and Order Code in a formatting, editing, and / or proofreading capacity.
Works cooperatively within the office, Prairie Band Potawatomi Nation, and other agencies; as needed.
All other duties as assigned.
To qualify for this position, applicants must meet all minimum requirements by the closing date of this announcement.
MINIMUM REQUIREMENTS :
High school diploma or GED.
Three to five years of experience as an Administrative Assistant or similar capacity.
Valid Kansas driver's license and must be insurable with the Nation's insurance.
Must possess a proven ability to handle confidential information with discretion.
Must possess strong written and oral communication skills with excellent attention to detail.
Must possess professional work ethics, manner, and appearance.
Must possess the ability to operate general office equipment.
Must be available to work the assigned schedule of M-F, 8 : 00A-4 : 30P and available as needed to work a flexible schedule to meet the demands of the position, which may include nights, weekends, holiday and overtime.
A record of satisfactory attendance and performance in all prior and current employment.
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