Accounting and Operations Assistant

Position Summary: 

Support the Accounting and Operations functions with cross functional responsibilities within the accounts payable, accounts receivable, trade promotion, logistics, supply chain, and customer service processes. Complete special projects as requested by the company’s management team.

Essential Duties and Responsibilities:

·        Research and provide supporting documentation on customer deductions. Provide supporting documents for disputes. Prepare credit memos for approved deductions.

·        Confirm in\out bound freight and storage bills against authorized rates and shipments. Enter bills into QuickBooks (QB) for approval and payment.

·        Enter inbound receipts and close POs as directed within 1 day of receipt at US Cold.

·        Follow up with carriers to determine delivery status on inbounds and direct customer shipments.

·        Process all invoices into QB for company expenses, pull invoices for weekly check run, prepare checks for mailing.

·        Assist with cash application and check distribution.

·        Research and obtain BOL (proof of deliveries) on short shipment reports. Prepare and submit freight claims as required.    

·        Assist in maintaining various QB, Discovery, and 1WorldSync product and pricing databases.

·        Provide occasional cross functional backup for Customer Service, Operations, and Accounting.

·        Assist in the maintenance of Vendor, Customer, and Billing related files.

·        Maintain office and facility supplies.

Requirements:

·        Associates degree within Business, Accounting or Operations preferred, but not required.

·        Detail orientated with strong organization skills.

·        Strong customer service attitude, good interpersonal skills, and possesses team approach to develop positive working relationships within and outside the company.

·        Strong excel skills that include knowledge of  vlookups, pivot tables, and filters (or capability to develop these skills).

·        QuickBooks or related software experience is a plus. 

Benefits and Wages:

·        Position is hourly salary with range of $25-$30/hr.

·        Benefits that are available for eligible employees are medical/dental/vision, supplemental life insurance and 401k matching.

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 Prairie City Bakery was founded more than 25 years ago by former Sara Lee Bakery executives and is now a proud member of the McKee Foods family, best known for its Little Debbie® brand of snack cakes. Prairie City Bakery provides foodservice, convenience store, and drug store channels with innovative sales building programs and award-winning quality baked goods, including our famous Ooey Goory Butter Cakes, Down Home Cookie and Bars, Cinnamon Rolls, Muffins, and Donuts. 

Be part of the Company’s success! At Prairie City Bakery, individual efforts make a difference. We offer large company expertise in an entrepreneurial environment.   If you are looking for a great position that can grow as you grow, enjoy a fast-paced environment that is both challenging and rewarding and possesses a positive, make-it-happen attitude, the Accounting & Operations position at Prairie City Bakery may be the opportunity you have been searching for. Apply today! 

The Company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.