Construction Contract Administrator

Job Overview:

We are seeking an experienced Contract Administrator to join our team. The ideal candidate will have a strong background in analyzing contracts, project set-up, billings, reconciling jobs, and utilizing various financial software systems. (Viewpoint / Vista a plus!) This position offers the opportunity to work in a dynamic environment where attention to detail and accuracy are paramount.

Essential Duties and Responsibilities:

-        Execute and distribute contracts and compliance documents as required

-        Enter and maintain contracts and change order information in database software

-        Communicate with General Contractors, Construction Managers and Owners regarding missing contracts, change orders & compliance documents

-        Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files

-        Project Set up in database software

-        Collect project lien waivers as required on a monthly basis

-        Accounts Receivables / Collections

-        Periodically close Job files and archive

-        Answer general inquiries using a professional and courteous manner and direct them to the appropriate staff members

-        Greet clients and visitors to the organization in a professional and friendly manner

-        Use computer word processing, spreadsheet, and database software (including 3^rd party) to prepare reports, billings and documents

-        Provide secretarial and administrative support to management and other staff as needed

-        Other duties as assigned

Experience:

-        Prior experience in Construction Accounting preferred with an emphasis in Accounts Receivable, Deposits and Billing

-        Proficiency in general ledger reconciliation

-        Familiarity with financial software such as Vista by Viewpoint

-        Ability to work independently

-        Strong 10-key typing skills for data entry accuracy

-        Knowledge and ability in the use of a personal computer and software applications (e.g., Microsoft Word, Excel, Outlook, etc.)

-        Strong organizational skills and the ability to maintain detailed records

-        Ability to communicate effectively both written and verbally

-        Ability to use discretion and keep sensitive financial related information confidential

-        Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment

Knowledge, Skills and Abilities

-        High School Diploma, GED or equivalent

-        Minimum of two years in the construction industry preferred

-        High ethical standards

-        Proficient in Microsoft Office Suite

-        Proficient in Vista by Viewpoint a plus

If you are a detail-oriented individual with a passion for numbers and a background in Contract Administration, we encourage you to apply. Join our team and contribute to the success of our finance department.

Expected Hours:

• (In-Office) Full-time position: 40 Hrs / wk. Monday through Friday: 8:00am to 5:00pm. One hour meal break daily.

Travel:

• Little to no travel is expected for this position

Benefits:

• 401(k) Retirement Savings Plan
• Eligible employees can elect to contribute a portion of their earnings to the Prairie Electric, Inc. Profit Sharing and 401(k) Salary Deferral Plan. Additionally, employees may be eligible to receive employer contributions. Voluntary employee contributions can begin the first day of the month following date of hire.
• 100% Company paid: Medical, Vision & Dental (employee dependents) Insurance
• All full-time employees are entitled to participate in all health, vision, dental and other benefit plans as may be offered by the Company. Employees are eligible to enroll the first of the month following a 30-day waiting period.
• Paid Time Off (PTO):
• 52 Hrs per year [pro-rated first year]
• 80 Hrs per year [after two full years of employment]
• Paid Holidays:
• New Years Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving
• Christmas
• Health Flex Spending Account (FSA) Plan
• The Company offers a Health FSA Plan allowing participants to pay for qualified medical care expenses that are not otherwise reimbursed by insurance with pre-tax dollars set aside through voluntary payroll deductions
• Voluntary Employee Benefits
• Employees can elect to contribute a portion of their earnings to the voluntary benefits offered by the Company such as:
• Voluntary Term Life
• Accident and Long Term Disability Coverage

Company Perks:

• On-site gym, basketball and pickleball courts
• Opportunities for advancement
• Fun atmosphere
• On-going training
• Department lunches

Work Location:

• In-Office (Ridgefield WA)

Apply Here:

• https://www.prairielectric.com/application/