Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Prairie View A&M University

Department

Health Services

Proposed Minimum Salary

$13.66 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Associate IV works under general supervision and provides complex administrative support work to Health Services.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities

• Provide support for the Executive Director (ED) by maintaining and updating the ED's calendar by scheduling and planning appointments/meetings, etc., screening and routing incoming phone calls, inquiries, and correspondences, and preparing and distributing necessary administrative documents such as approval forms, memos, reports, and presentations, and anticipating and addressing issues as they occur with the ability to problem-solve and identify solutions independently.
• Supervise student workers assigned to the EDs office. Assist with event programming and execution including space reservations, approvals, vendor communications, and catering.
• Take and prepare minutes for the ED meetings. Oversee the Health Services non-clinical supply order processes. Serve as the departmental HR contact. Assist with Health Services monthly account reconciliations.
• May coordinate activities and assign work to student workers and support staff. May participate in the hiring training and supervising student workers and other support staff. Provide backup support for the student health clinic administrative team. Serve as a Health Services liaison upon request at meetings, events, and programs.
• Perform other duties as assigned.
  
  

Required Education And Experience

• High school diploma or equivalent combination of education and experience.
• Four years of related experience.
  
  

Required Knowledge, Skills And Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.
  
  

Preferred Qualifications

• Bachelor's Degree.
• 4 or more years of healthcare experience.
• Highly proficient in Microsoft Word, Excel, and Teams.
  
  

Job Posting Close Date

• 02/19/2025
  
  

Required Attachments

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter
  
  

Application Submission Guidelines

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.