Accounting Clerk

SUMMARY

The Accounting Clerk plays a crucial role in supporting the accounting department by performing routine clerical and administrative tasks. This position serves as the first point of contact for visitors and callers to the company. Daily tasks will entail invoicing, spreadsheet creating/updating, as well as other general accounting and office functions. Additionally, the role includes front desk duties such as greeting visitors, answering phone calls, and providing administrative support to the office. This dual-role position involves managing accounts payable and receivable functions, including processing invoices, monitoring aging accounts, and reconciling financial records. The ideal candidate will have a strong background in accounting, excellent customer service skills, and the ability to handle multiple tasks efficiently in a dynamic office environment.

DUTIES AND RESPONSIBILITIES

• Answer the phones in a friendly, helpful, and efficient manner.
• Greet vendors, customers, applicants, etc. and direct them to the appropriate company personnel.
• Maintain a clean and organized front desk and lobby area.
• Keep track of the whereabouts of key personnel and process their calls and messages.
• Assist with scheduling meetings, appointments, and conference room bookings.
• Handle incoming and outgoing mail and packages, ensuring proper distribution.
• Perform daily billing, reporting, and filing.
• Ensure that office supplies are stocked and order new supplies as needed.
• Process and review accounts payable invoices and ensure they are accurate, properly coded, and in compliance with company policies.
• Prepare and process customer invoices and monitor aging accounts to ensure timely collections.
• Coordinate with internal teams to ensure that any billing discrepancies or payment issues are resolved quickly.
• Perform monthly account reconciliations for both accounts payable and receivable.
• Assist in the preparation of financial reports related to accounts payable and receivable.
• Assist with the month-end and year-end closing processes.
• Comply with company policies and procedures.
• Provide administrative support to other departments, as needed.
• Additional duties as assigned by management.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required; associate degree or higher in accounting, business, or a related field is preferred.
• Previous experience in accounts payable, receivable, or bookkeeping is preferred

SKILLS

• Excellent speaking and phone communication skills.
• Communicating effectively in writing as appropriate for the needs of the audience.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent attention to detail and problem-solving abilities.
• Proficient in Microsoft Office Suite, particularly Excel skills.
• Ability to provide excellent customer service and maintain a professional demeanor.
• Ability to work independently as well as part of a team.

PHYSICAL DEMANDS

• The employee is regularly required to walk and talk and hear.
• The employee is frequently required to sit and stand.
• Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.
• While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts, and fumes or airborne particles. The noise level in the work environment is usually loud.